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PEIMS Coordinator

Grapevine-Colleyville ISD

Administration Building - Grapevine, Texas This job is also posted in Grapevine-Colleyville ISD

Job Details

Job ID:

5930061

Application Deadline:

Posted until filled

Posted:

Sep 16, 2026 5:00 AM (UTC)

Starting Date:

Immediately

Job Description

Job Title:

PEIMS Coordinator Status:

Exempt

Reports to:

Director of Information Systems Department:

Technology Services Revised:

9/2026

Pay Range:

Technology 6 (233 Days)

Primary Purpose:

Support and coordinate the collection, integration, and state reporting of district Public Education Information Management System (PEIMS) and Texas Student Data System (TSDS) data. Provide guidance and technical oversight for data entry, interoperability standards, and Ed-Fi data model frameworks. Translate state data model updates and API requirements to ensure district-wide data integrity. Develop strong partnerships across campuses and business departments to optimize data pipelines, system integrations, and business processes. Support ancillary educational data sources and enterprise dashboards as needed.

Qualifications:

Education/Certification:

Bachelor's degree in related field and/or three (3) years related professional experience with PEIMS and Information Systems

Special Knowledge/Skills:

Deep knowledge of state PEIMS data standards, Ed-Fi Data Standard implementation, and the Student Attendance Accounting Handbook. Knowledge in all aspects of computer operations including data entry, editing and the ability to identify computer program errors through reviewing data and reports

Knowledge of database structures and systems analysis and design experience

Report generation and quality review

Advanced proficiency with Microsoft Excel, SQL, Crystal Reports, or equivalent reporting/data visualization tools. Working knowledge of design and delivery of user training

Ability to maintain accurate and auditable records

Strong organizational, communication, and interpersonal skills

Ability to maintain accurate, auditable records while meeting rigid state submission timelines. Strong organizational, analytical, and cross-departmental communication skills.

Experience:

Three years of related professional experience in a school district, which includes collecting, entering, & analyzing data (preferred)

Hands-on experience using

TSDS PEIMS

coding systems, Ed-Fi data exchange tools, and API collection methods. Experience developing training materials along with providing training to large and small groups

Experience with Student and Business Information Systems (Skyward strongly preferred) and their alignment with Ed-Fi integrations.

Major Responsibilities and Duties:

Coordinate the collection, transformation, and submission of all PEIMS and TSDS data elements according to TEA Data Standards, Ed-Fi specifications, and the Student Attendance Accounting Handbook. Responsible for the submission of fall, mid-year, summer, extended year programs, and CORE collections reports to the state.

Work cooperatively with curriculum departments, campus, finance office, and human resource staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.

Verify data submitted to TEA, troubleshoot landing zone or API staging failures, and resolve exceptions in a timely manner. Distribute edits and reports to appropriate staff for analysis, verification, and correction.

Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to the education service center (ESC) for processing.

Verify data submitted to TEA and submit corrections in a timely manner.

Understanding of Student/Finance/HR management systems as they relate to PEIMS.

Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.

Comply with policies established by federal and state law, State Board of Education rules, Texas Student Attendance Accounting Handbook, PEIMS Data Standards, and local board policy.

Compile, maintain, and file all physical and computerized reports, records, and other documents required.

Responsible for updating the district attendance process and manual.

Responsible for training staff on Texas and Federal laws and procedures in PEIMS Data Standards.

Responsible for submission of OCR collection.

Maintain confidentiality of data.

Supervisory Responsibilities:

None

Working Conditions:

Maintain emotional control under stress with frequent interruptions and strict regulatory deadlines.

Occasional district-wide travel.

Frequent prolonged sitting, computer use, and irregular hours during submission windows.

Position Type:

Full-Time

Job Requirements