The current vacancy is located in the Fire Department. This recruitment will be used to establish an eligibility list to be used to fill future vacancies Citywide. Under direction, performs a variety of complex professional administrative and analytical work in support of Department managerial functions; recommends action and assists in formulating policy and procedure and in budget development and administration; and provides technical and responsible assistance to the Department Head. May exercise supervision over clerical and administrative support staff. Examples of duties include, but are not limited to, the following: Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position; Participates in the preparation of mid-year and end-of-fiscal year budget documents; Maintains and monitors appropriate budgeting controls; Researches and writes grant proposals; conducts audits; Coordinates the departments recruitment activities and participates in personnel decisions as appropriate; Performs payroll and personnel functions as needed; Prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations; Performs research and analysis on administrative, fiscal, personnel, and operational problems or issues; Directs and evaluates the work activities of assigned clerical and administrative personnel; Prioritizes and coordinates work assignments; Coordinates special projects as assigned; Reviews work for accuracy and recommends improvements in work flow, procedures and use of equipment and forms; Assists in the drafting and implementation of Department policies, objectives, and procedures; Performs analysis on various accounts as needed for audit and other purposes; Monitors expenditure and revenue activity; Prepares various reports related to budgetary issues; Participates in the preparation of Department revenue and expenditure forecasts; Develops estimates of funding required for staffing and equipment; Tracks Department purchases and maintains purchasing records; Researches and prepares purchase requisitions; Builds databases and spreadsheets of financial, budgetary, and other data; Drafts reports and recommendations on assigned projects; Conducts internal audits and coordinates other audits as needed; Independently performs complex and responsible analytical work in support of Departmental functions, programs, goals and objectives; Assists in the coordination of City Council agenda packet distribution. Attends and participates in meetings as required; Responds to requests for information; and Performs related duties as assigned. When assigned to the

Library:

Assists the director in framing the Library Board's vision and strategies; Oversees the Library and Lincoln Shrine's endowment investment portfolios; Interacts with current and potential donors; and Schedules and oversees meeting spaces in various locations; When assigned to the

Police Department:

Prepares and processes DAG-71 forms for DEA Equitable Sharing; Serves as Department Notary; Serves as Department liaison for SB90 and Fee Study and with Turbo Data (parking citations) and the City's Revenue Division; Acts as Police Executive Assistant to the Chief of Police in his/her absence; Negotiates and coordinates in the development of contracts for professional services; and Interfaces with legal counsel as required

Education:

A Bachelor's degree from an accredited college or university with major course work in public or business administration, accounting, finance, economics or a related field. For degrees obtained outside of the U.S., an official equivalency evaluation is required.

Experience:

Five years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, or administrative issues.

Licenses and Certificates:

Possession of, or the ability to obtain, a valid California driver's license at the time of appointment. Possession of a Notary Public license within twelve (12) months of appointment. (Police and City Attorney/City Manager's office only)

Special Requirements:

Essential functions and duties require the following physical abilities and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations; Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.