Purchasing Specialist

Dysart Unified School District

District Purchasing & Procurement, Surprise, AZ - Surprise, Arizona This job is also posted in Dysart Unified School District

Job Details

Job ID:

5928405

Application Deadline:

Posted until filled

Posted:

Sep 15, 2026 6:00 AM (UTC)

Starting Date:

Immediately

Job Description

REPORTS TO

Purchasing Administrator

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Fiscal Services

FTE

1.0

WORK

CALENDAR

253

GRADE

S

APPROVED

1/26/2023

REVISED

SUMMARY:

Under general direction of the Purchasing Administrator performs procurement functions including developing bid specifications, reviewing proposals, making recommendations for award of contracts, administering contracts and approving purchase orders. Relied upon to make independent decisions with regard to purchasing and contract administration under strict compliance with the Arizona Procurement Code.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitors compliance with established purchasing rules, regulations, procedures,

Governing Board policy and Arizona Procurement Code.

Develops complex solicitations, including Invitation for Bid and Requests for

Proposals, which will be comprised of specifications, scopes of work, terms and

conditions, and addendums that accurately present and describe District needs.

Prepares and evaluates quotation documents, including Request for Quotations and

specifications.

Screens and processes incoming requisitions for necessary purchasing requirements.

Works with end-users to develops clear and concise specifications.

Debriefs vendors on evaluation process and award of contracts.

Provides training to end-users on various purchasing processes and procedures.

Leads pre-solicitation conferences with vendors to ensure understanding of

requirements and debrief meetings after evaluation and award.

Researches supplier base and current industry standards to stay informed on latest

products and trends in school supply industry.

Prepares, for the Purchasing Administrator, periodic reports relating to school district

purchasing activities.

Establishes and maintain good rapport with students, employees, community

members and vendors.

Maintains a high level of ethical behavior and confidentiality.

Performs other job related duties as assigned.

EDUCATION

High school diploma or G.E.D. required.

Bachelor's Degree in Purchasing, Business or other closely related field preferred.

EXPERIENCE

One (1) or more years of experience in government procurement.

Knowledge of the Arizona Procurement Code or Arizona School District Procurement Rules and Regulations; the Uniform System of Financial Records; Contract and Business Law; Product performance and availability; and evaluation procedures, negotiation techniques, and contract award procedures.

Professional certification as a Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO) is highly desirable.

LICENSING/CERTIFICATIONS

Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).

COMPUTER SKILLS

Demonstrated competency in computer literacy, Word and Excel.

Previous knowledge and use of Visions is highly desirable.

KNOWLEDGE OF

Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.

Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Techniques and methods for organizing, prioritizing, and monitoring work.

Business math concepts.

Filing and record-keeping principles.

Uses and properties of supplies and equipment.

Applicable federal, state and local laws, codes, regulations.

Customer service principles.

Modern office technology.

SKILL IN

Researching specifications, costs, and descriptions of materials and supplies.

Structuring and drafting complex documents.

Reviewing and analyze procedures and reports. Researching and writing reports.

Preparing and presenting written and oral presentations.

Performing mathematical and statistical analysis of data.

Reading and interpreting general documents such as employee handbooks and safety/training manuals.

Writing general correspondence and speaking effectively with others.

Interpreting an assortment of instructions furnished in variable forms.

Applying reason to research and solve moderately complex issues with little or no assistance.

ADA AND OTHER REQUIREMENTS

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light Work:

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

Working Conditions:

Work is routinely performed in an indoor, office environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Position Type:

Full-Time Benefited

Salary:

$21.11 Per Hour

Welcome to District Purchasing & Procurement, Surprise, AZ

Dysart schools are among the top-rated in the state of Arizona. The district is home to the #8 ranked K-8 school in Arizona (Freedom Traditional Academy), three top 100 K-8 schools, and two top 50 high schools in the state. Overall, Dysart has 12 "A" rated and 10 "B" rated schools, 11 of which out-rank our local counterparts. Additionally, Freedom Traditional Academy has the highest test scores of any school in the cities of Surprise and El Mirage. Dysart Schools have been recognized both nationally and internationally with AdvancED Accreditation, and are dedicated to serving the needs of all children with high quality academic coursework, before-and after-school programs, and services for the entire community. Boasting a graduation rate that exceeds both the state and national average, the Dysart Unified School District prepares all students to be ready for college and career through excellence and success. Strong academics, arts, and athletic programs are an integral part of each school, and ensuring students are equipped with the skills necessary to meet the challenges and opportunities in a 21st Century society are at the heart of our mission and vision. Dysart Schools offers one of the largest selections of academic pathways in the state, allowing students a personalized learning experience while meeting Arizona Academic Standards. Opportunities include full-day kindergarten, Career and Technical Education, Advanced Placement, International Baccalaureate, signature programs, and gifted and special education programs. Dysart provides students the opportunity to explore their artistic side through an expansive fine arts program, where students participate in a progressive, performance-based curriculum that encourages them to reach their academic, creative, and expressive potential. Dysart students earned the second highest number of Arizona State Seals for Arts Proficiency across the state last year. Earning nine state championships in 2021-2022, Dysart Schools are highly competitive in athletics, and offer great opportunities for all students. Dysart offers competitive athletic classes to help students hone their athletic skills and abilities during the school day, and we aim to provide positive experiences and guide our student athletes toward realizing their full potential. Dysart Unified School District serves over 23,000 pre-kindergarten through 12th grade students in the Northwest Phoenix Metropolitan area. The district encompasses 140 square miles, serving parts of El Mirage, Glendale, Surprise, Youngtown, and Maricopa County. The district is home to four K-4 elementary schools, four middle schools serving grades 5-8, 12 K-8 elementary schools, four comprehensive high schools, a preschool, and one alternative program.

Job Requirements