Procurement Coordinator

Procurement Coordinator at Belcan Procurement Coordinator at Belcan in Costa Mesa, California Posted in 7 days ago.

Type:

full-time

Job Description:

Job Title:

Buyer Administrator Location:

Irvine, CA

USA 92618

Duration:

06 Months Contract (Potential temp to perm)

Pay Rate :

$22/hr. - $25/hr. (Depending on Experience)

Shift Time:

1st shift (Mon- Fri, 8 AM to 5 PM)

• Degree required

Position Summary:

Provides day-to-day administrative support to the Purchasing/Supply Chain team by:

• Maintaining procurement master and transactional data accuracy in the ERP/administrative system
• Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation)
• Managing supplier compliance recordkeeping and routine supplier follow-up

Key Responsibilities:

Procurement & System Administration Maintain and update purchasing-related master and transactional data in the ERP/administrative system, including lead times, promise dates, and related supply parameters. Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on-time delivery performance. Track and follow up on missing or incomplete supplier information required to keep orders and schedules current. Indirect Purchasing Support

• Support indirect purchasing activities, including: o Sending RFQs to suppliers.

o Collecting, organizing, and reviewing quotes for completeness, including pricing, lead time, terms, validity, freight, and applicable surcharges. o Supporting potential negotiations by preparing comparisons, documenting supplier responses, and highlighting exceptions. o Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions.

• Ensure purchase orders are accurate and include required details: o Part/service descriptions, quantities, delivery dates, ship-to, terms, and required attachments. Supplier Compliance Recordkeeping
• Proactively request, track, and file updated supplier documentation, such as: o Supplier Business Questionnaires o Reps & Cert packages (as applicable) o Certifications and compliance packages (e.g., quality, regulatory, or other required documents)
• Follow up with suppliers to ensure documentation remains current and complete. Supplier Communication & Follow-Up
• Serve as a point of contact for routine supplier communication related to quotes, promise dates, and documentation requests.
• Request suppliers to populate/confirm key order information.
• Follow up on overdue quote responses, missing confirmations, and outstanding compliance packages.
• Document communications and maintain organized records to support buyer decision-making and compliance.

Required Qualifications:

1+ years of experience in procurement administration, purchasing support, supply chain coordination, or a related administrative role. Experience working with suppliers to obtain quotes, confirmations, and required documentation. Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers, comparisons, and organized records. Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines. Clear, professional written and verbal communication skills.

Preferred Qualifications:

Experience with ERP/procurement systems (e.g., SAP, Oracle, JD Edwards, or similar). Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms. Experience supporting compliance documentation processes (supplier questionnaires, certifications, quality/regulatory documentation).