Prima Fleur Botanicals was founded over three decades ago and is dedicated to strengthening humanity's miraculous relationship with nature. In all we do, we strive to balance our way of living with our environment. In this balance, we find health, joy, and serenity. Prima Fleur is a leading certified organic custom manufacturer of completely pure personal care products for skin, body & hair. We create luxury natural products for some of the world's most prestigious cosmetic companies, spas & resorts. Our goal is to provide custom personal care product design. We manufacture in the most innovative and effective way using the most luxurious ingredients available.

Job Summary:

The Buyer is responsible for placing, confirming, tracking, and receiving the company's vendor purchase orders, as well as acquiring and managing consumables, office supplies, and services needed by the company. The Buyer is also responsible for maintaining a management system that meets regulatory and production needs related to inventory, including forecasting (especially for seasonally available materials), timelines, pricing, product certifications, and other documentation requirements. This position is not authorized to enter the Manufacturing Area.

Responsibilities:

Request and track raw materials/ingredients Request confirmation of receipt of Purchase Orders sent to suppliers. Enter all Purchase Order confirmations and estimated ship dates in the database. Verify all Purchase Orders are correct, and sign return confirmations if needed. Upon delivery and inspection, receive material in QuickBooks and verify data has been uploaded to the database. Work within the PFB database and MS Teams to manage tasks and projects. Requests and files require regulatory documentation from suppliers. Coordinate with QC and other departments to manage nonconformities of raw materials and supplies. Manage relationships with suppliers, including sales appointments, remote and onsite. Determine optimal methods of shipping, associated costs, and carrier information. Track and clear international shipments with brokers or carriers and correspond with suppliers. Create and process shop supplies and online orders through QuickBooks and maintain an inventory of all shop supplies. Able to troubleshoot and work with the team to resolve any issues. This position is part of the company's Good Manufacturing Practices as per ISO 22716, maintaining quality and compliance, and ensuring thorough documentation of all actions.

Communications:

Promptly informs affected managers of known or anticipated problems. Ensures clear and timely communication within the department and with other departments to maximize productivity and minimize downtime. Acts as a problem solver and team player. Must have good written and verbal communication skills. A star at communicating with Vendors and Clients. Prepares and presents technical information or procedures to the lead chemist/owner and management team. Designs and implements training programs for key personnel in conjunction with other managers.

Personal Growth:

Exercises tact and discretion in interpersonal contacts Respects the confidentiality of privileged information. Supports the Company Values Demonstrates commitment to continued personal and professional growth and development. Works with direct reports to develop skills and responsibilities. Actively contributes to the Company's continuous improvement ideas.

Qualifications/Skills:

2+ years of experience in QuickBooks. Must be experienced with computers, Word, Excel, MS Teams, and QuickBooks. Familiarity with other inventory management systems. Experience in International Regulatory, Natural, and Organic certifications preferred. Experience in a GMP environment is preferred. Proficiency in English and excellent verbal and written communication skills. Proficiency in mathematics pertaining to purchasing needs.

Education:

Associate degree or higher

Competencies:

Problem Solving Analytical skills

Communication Ethical Conduct Teachable Time Management Physical Environment and Physical Requirements:

Regularly required to sit at their desk for long periods, use their hands to type on the computer keyboard, handle or feel objects, tools, or controls, and reach with their hands and arms. It is frequently required to talk or hear. Occasionally required to stand; walk up and down stairs; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Mobility to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

EEOC Pay:

$80,000.00 - $85,000.00 per year

Benefits:

401(k) AD&D insurance Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Application Question(s): 2 Years Experience QuickBooks online

Experience:

Purchasing Specialist:

5 years (Preferred)

Work Location:

In person