Job Description Help for Job Description. Opens a new window. Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the states economic competitiveness, prioritizes Floridas environment and natural resources, and preserves the quality of life and connectedness of the states communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do:
Purchasing Agent / District Four / Director of Operations / Materials and Research This position will handle purchasing under state guidelines, including obtaining quotes, processing orders and invoices, receiving goods, and resolving vendor issues. It supports administrative tasks such as front desk coverage, customer service, and communications. The position tracks budgets, prepares reports, supports staff training recordkeeping, assists with annual inventory, and performs additional duties as needed.
The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of
TRREC:
Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agencys learning management system, you have access to hundreds of computer-based training and instructor-led courses.
Where You Will Work:
District Four - Materials and Research Office 14200 West State Road 84 Davie, FL 33325
Annual Salary Range:
$39,552.51 - $51,185.61 A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.
Your Specific Responsibilities:
Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the states eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS). Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS). This position has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes. Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures. Obtains competitive quotes/proposals as requested, either by telephone or in writing. Receives records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area. Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered. Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures. Receives and submits invoices for payments meeting state determined purchasing guidelines. Resolves complaints generated during performance of contract or purchase order. Confers with personnel, users, and vendors to discuss defective or unacceptable goods or services and determines corrective action. Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports, and other administrative support tasks as identified by the Office Operations Manager. Provides budget information by management as requested to ensure spending meets budgetary requirements. Updates budget analysis spreadsheets and prepares reports as needed. Reconcile budget and maintain budgetary records for the unit. Assist the Training Coordinator responsible for gathering, organizing, inputting, and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training. Provides support in the annual inventory process by locating and scanning assigned property and equipment. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.
ANNUAL HIRING SALARY
$44,757.44 (Includes Competitive Area Differential) The Successful Candidate will have the following required
Knowledge, Skills, and Abilities:
Knowledge of:
budget management and/or procurement of goods and services record and file management Skills in: reading, understanding and applying applicable rules, regulations, policies and procedures Ability to: listen to and understand the needs of both internal and external customers plan, coordinate, complete and track the status of assignments follow oral and written instructions communicate effectively orally and in writing establish and maintain effective working relationships with others collect information/data and review for accuracy and completeness use office equipment, Microsoft software applications, and databases
Other Job-Related Requirements:
Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
Minimum Qualifications:
High School Diploma or Certificate of High School Equivalency.
SPECIAL REQUIREMENTS
You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the
SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.
If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportations Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportations Human Resources Office at (850) 414-5300 for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
