Procurement Specialist Calculated Hire - 3.9 Indianapolis, IN Job Details Full-time | Contract $45 - $50 an hour 20 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Qualifications Purchase orders Procurement SAP Ariba Bachelor's degree Attention to detail Time management

Full Job Description Procurement & Meeting Operations Specialist Location:

Indianapolis, IN Employment Type:

24-Month Contract Engagement with Potential for

Extension Pay Rate:

$45-$50/hour About the Opportunity Calculated Hire is seeking a Procurement & Meeting Operations Specialist to support a leading Pharmaceutical Manufacturing organization's Product Research & Development (PR D) division. This team plays a critical role in advancing scientific innovation while enabling the manufacturing scalability required to bring life-changing therapies to patients around the world. As the organization continues to expand its research and development capabilities, this individual will provide operational support across procurement activities, supplier coordination, purchase order management, and leadership meeting operations. This position offers the opportunity to work in a highly collaborative, fast-paced environment where operational excellence directly supports scientific discovery and product development. This is not an administrative support role. The ideal candidate will bring experience working within procurement, operations, finance, or project coordination functions and demonstrate the ability to manage competing priorities in a regulated and complex business environment. Key Responsibilities Procurement Operations & Purchase Order Management Create, issue, and manage purchase orders within SAP or a comparable ERP platform. Coordinate with internal stakeholders to ensure purchase requests align with approved contracts, statements of work, and budget requirements. Monitor open purchase orders and proactively follow up on deliveries, invoices, and service confirmations. Partner with suppliers and internal teams to troubleshoot invoice discrepancies and payment issues. Process purchase order modifications and change requests while ensuring proper approval workflows are followed. Support three-way match activities between purchase orders, receipts, and invoices to maintain payment compliance. Assist with vendor onboarding and supplier setup processes. Track procurement activities and prepare operational reports related to spend, accruals, and purchase order status. Ensure procurement activities comply with internal controls, quality standards, and applicable industry regulations. Meeting Operations & Leadership Support Coordinate scheduling, logistics, and operational activities for leadership and cross-functional meetings. Develop agendas, consolidate presentation materials, and distribute meeting content in advance. Maintain action-item trackers and follow up with stakeholders to ensure commitments are completed. Document key decisions, outcomes, and next steps from meetings. Support both virtual and in-person meeting logistics. Assist with preparation of presentations, dashboards, and meeting materials for leadership reviews. Manage SharePoint and Microsoft Teams sites to ensure documents remain organized, current, and accessible. Coordinate logistics for site visits, vendor meetings, and strategic business reviews. Education & Experience Bachelor's degree in Business, Supply Chain, Operations, Life Sciences, or a related field preferred. 3+ years of experience supporting procurement, purchasing, operations coordination, project administration, or business operations. Experience creating and managing purchase orders within SAP or a similar ERP platform. Demonstrated ability to coordinate activities across multiple stakeholders and functions. Experience supporting leadership meetings, project reviews, or operational governance processes preferred. Technical Skills Experience working within SAP, Oracle, Microsoft Dynamics, or similar ERP systems. Strong Microsoft Office skills, particularly Excel, PowerPoint, Outlook, and Word. Experience utilizing SharePoint, Microsoft Teams, and collaboration platforms. Ability to analyze operational data and generate reports to support business decision-making. Preferred Qualifications Experience supporting procurement or operations within pharmaceutical, biotechnology, manufacturing, or highly regulated industries. Familiarity with procure-to-pay processes and financial controls. Experience with Ariba, Coupa, or equivalent procurement platforms. Understanding of quality, compliance, or regulated business environments. Exposure to research and development, laboratory, manufacturing, or supply chain operations. Desired Competencies Highly organized with exceptional attention to detail. Strong sense of ownership and accountability. Proactive problem solver capable of working independently. Excellent verbal and written communication skills. Ability to build relationships across technical, operational, and leadership teams. Strong time management skills with the ability to manage multiple priorities simultaneously. Professional judgment and discretion when handling sensitive information.

Pay:

$45.00 - $50.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Vision insurance Application Question(s): This is an onsite role in Downtown Indianapolis. Are you comfortable with this structure? This is a 2 year contract engagement. Are you comfortable with this model?

Education:

Bachelor's (Preferred)

Experience:

Procurement:

3 years (Preferred)

Work Location:

In person