Job Summary Procurement Specialists perform and coordinate administrative, technical, and professional work related to ensuring that court units within the District of Maine are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls. Procurement Specialists purchase supplies, equipment, and furnishings within a set dollar amount. In addition, they maintain service contracts. Upon hire, employee must complete the Procurement Training and Contracting Officer Certification Program. A Procurement Specialist reports to a supervisor or manager. Responsibilities Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases. Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures. Maintains purchasing records and reports; monitors purchase orders to ensure timely completion or deobligation in JIFMS (i.e., specialized accounting software). Adhere to the Guide to Judiciary Policy, including Volume 14 (Procurement). Adhere to the court unit's internal control procedures. Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Update the inventory listing of property and conduct inventory reconciliations. Some same day and/or overnight travel divisional office in Portland may be required. All other duties as assigned.

Pay:

$49,361.00 - $88,366.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid parental leave Paid time off Retirement plan Vision insurance

Experience:

Clerical:

1 year (Required)

Work Location:

In person