Administrative Operations & Purchasing Coordinator

HA-BE USA

Inc. Richland, MS Job Details Full-time $18 - $20 an hour 7 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Administrative experience Manufacturing facility experience Cost accounting Organizational skills Manufacturing Full Job Description Position Summary We are seeking an organized and dependable Administrative Operations & Purchasing Coordinator to support the daily administrative, purchasing, order-processing, and shipping-related needs of our manufacturing facility. This position requires accuracy, follow-through, and the ability to handle recurring operational tasks independently.

About Us:

HA-BE is a growing family-owned manufacturing company in the metal industry, known for quality, innovation, and efficient production processes. With our headquarters in Altheim, Germany, and an international presence, we provide a dynamic working environment with modern workplaces, reliable structures, and opportunities for employees to develop their skills. As a technology partner for our customers, we combine advanced manufacturing technologies, customer focus, and strong employee commitment to deliver high-quality solutions. Key Responsibilities Perform daily ERP system (proALPHA) transactions, including purchasing, customer orders, shipping, invoicing, order acknowledgements, and the maintenance of accurate customer, supplier, order, and shipping data. Coordinate shipments, prepare required shipping documentation, and track open orders, deliveries, and shipments. Receive, scan, organize, electronically file, and maintain incoming mail, business documents, and related records. Contact customers, suppliers, service providers, and internal stakeholders to request information or documentation, follow up on outstanding items, and provide status updates. Assist management with general administrative and office tasks, including handling incoming phone calls and correspondence as needed. Support communication and organizational alignment between the U.S. site and the German headquarters Qualifications Previous administrative, purchasing, order-processing, or operations experience is required Manufacturing or distribution experience preferred ERP system (proALPHA or other) experience preferred Proficiency with Microsoft Outlook, Excel, and general computer applications Strong written and verbal communication skills Strong organizational skills, attention to detail, reliability, and accuracy Ability to follow instructions, prioritize tasks, work independently, and collaborate effectively with others.

Pay:

$18.00 - $20.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person