Purchasing Coordinator Choice Computer Services LLC Wyckoff, NJ Job Details Full-time $20.40 - $24.30 an hour 1 day ago Benefits Profit sharing Health savings account Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance Employee discount Professional development assistance Flexible schedule Life insurance Referral program Retirement plan Qualifications Teamwork Research Attention to detail Cost accounting Organizational skills Full Job Description Choice Computer Services, LLC is an established technology services company providing dependable IT support and technology solutions for residential and business clients. Our services include computer and laptop support, network solutions, printer services, data backup, remote assistance, and ongoing technology support. As our service and project needs continue to grow, we are seeking a dependable, organized, and detail-oriented Purchasing Coordinator to support equipment sourcing, purchasing, vendor coordination, order tracking, and inventory planning. Position Overview The Purchasing Coordinator plays an important role in ensuring the technology, components, software, and operational supplies required for customer service, repairs, installations, and internal operations are sourced accurately and available when needed. This position coordinates the purchasing process from initial request through delivery, including reviewing product requirements, obtaining vendor quotes, comparing pricing and availability, placing and tracking orders, maintaining purchasing records, and resolving routine order issues. Because technology purchases frequently involve specific models, configurations, compatibility requirements, licensing, and replacement components, accuracy is essential. The Purchasing Coordinator works closely with technicians and other team members to understand technical requirements and helps identify appropriate purchasing options when requested products are unavailable, discontinued, or subject to extended lead times. The role also maintains regular communication with vendors and distributors regarding pricing, availability, backorders, substitutions, shipping, returns, warranty items, and credits. The ideal candidate is organized, resourceful, comfortable managing multiple purchasing priorities, and able to follow orders through completion. Previous purchasing or technology-industry experience is helpful but not required. Training will be provided for the right candidate. Key Responsibilities Coordinate purchasing of computers, laptops, hardware, replacement components, networking equipment, printers, peripherals, software, and operational supplies Receive and review purchasing requests from technicians and other team members Verify product descriptions, model numbers, specifications, quantities, and required delivery timelines before orders are placed Work with technical staff to clarify compatibility or configuration requirements when necessary Request pricing, availability, lead times, and shipping information from vendors and distributors Obtain and organize vendor quotes for equipment, components, software, and project-specific purchases Compare purchasing options based on cost, availability, specifications, compatibility, warranty, and delivery requirements Prepare and place approved purchase orders according to established procedures Verify order details before submission to help prevent purchasing errors Track purchase orders from placement through shipment and final delivery Monitor outstanding orders and follow up proactively on delayed, incomplete, or backordered items Maintain communication with vendors regarding order status, substitutions, discontinued products, and expected delivery dates Communicate important order updates and potential delays to technicians and appropriate team members Coordinate purchasing priorities based on customer appointments, service requirements, repairs, installations, and upcoming projects Source replacement parts and compatible components for computer and technology service needs Assist with locating alternative products when requested equipment is unavailable or discontinued Support purchasing of networking hardware, cables, adapters, storage devices, computer accessories, printer supplies, and related technology products Assist with software and licensing purchases when required Coordinate recurring purchases of frequently used technical and operational supplies Monitor commonly used products and help identify replenishment needs before essential items become unavailable Review received products against purchase orders, packing slips, and related documentation Verify basic product information, quantities, and condition upon receipt or coordinate verification with the appropriate team member Identify and help resolve incorrect products, missing items, damaged shipments, quantity differences, and pricing discrepancies Coordinate product returns, exchanges, replacements, warranty-related items, and vendor credits Track return status and follow through until replacements or credits are completed Maintain accurate records of purchase orders, quotes, invoices, vendor communications, and order history Maintain organized vendor contact information, account details, product information, and purchasing documentation Update purchasing spreadsheets, order trackers, and internal status records Assist with matching purchase orders, receiving information, and invoices for administrative review Help maintain accurate records for customer-specific and project-specific purchases Research suppliers, distributors, and alternative purchasing sources when needed Support vendor comparison and purchasing decisions by organizing pricing and availability information Develop professional working relationships with vendors, suppliers, and technology distributors Help identify recurring purchasing issues and opportunities to improve ordering efficiency Follow established purchasing procedures, authorization requirements, and company guidelines Support additional purchasing, inventory, administrative, and operational activities as needed Qualifications Strong organizational skills and attention to detail Ability to manage multiple purchase requests, vendors, orders, and deadlines simultaneously Strong written and verbal communication skills Professional and dependable approach to vendor and internal communication Comfortable working with email, spreadsheets, online ordering systems, and digital documentation Ability to review pricing, quantities, model numbers, specifications, and purchasing records accurately Strong follow-through and ability to track orders from initial request through completion Good research and problem-solving skills Ability to recognize discrepancies and communicate issues promptly Ability to work independently while coordinating effectively with technicians and other team members Comfortable learning technology products, terminology, and compatibility requirements Previous experience in purchasing, procurement, order processing, inventory coordination, vendor management, technology, or administrative support is preferred but not required Preferred Experience Experience or familiarity with any of the following is helpful but not required: Computer hardware and components Laptops and desktop computers Networking equipment Routers, switches, cables, and related accessories Printers and printer supplies Storage devices and backup equipment Computer peripherals and accessories Software and licensing Technology distributors and vendors Purchasing or procurement Purchase orders and vendor quotes Inventory and materials coordination Warranty and return processing Shipping and receiving Vendor and supplier management What We Offer Training and ongoing support Professional and collaborative work environment Hands-on experience with technology purchasing and procurement Exposure to computer hardware, networking products, software, peripherals, and other technology solutions Practical experience with vendor coordination, sourcing, order tracking, and purchasing documentation Opportunity to develop product knowledge and technology-industry experience Opportunity to strengthen purchasing, inventory, and operational coordination skills Opportunities to take on additional responsibilities as experience grows Join Our Team Reliable technology service depends on having the right equipment, components, software, and supplies available when technicians and customers need them. As a Purchasing Coordinator at Choice Computer Services, LLC , you will help keep that process organized from initial request through final delivery. You will coordinate with technicians and vendors, source technology products, track orders, resolve routine purchasing issues, and maintain accurate records that support efficient day-to-day operations. This is an excellent opportunity for someone who enjoys organization, research, vendor coordination, problem-solving, and working with technology products. If you are dependable, detail-oriented, willing to learn, and take pride in keeping purchasing activities accurate and organized, we encourage you to apply.

Pay:

$20.40 - $24.30 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Profit sharing Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person