FULL JOB DESCRIPTION

PURCHASING AGENT As you grow, so do we. At Wolfe, our culture is about providing everyone who works here with opportunities to expand their talents by growing themselves, their careers, and our business. It is our goal for our people to excel in a safe and encouraging environment and we provide the resources necessary to support our employees' career growth. We want you to be in it for the long haul. Our team members have an average tenure of almost 14 years, which is virtually unheard of in our industry. This has allowed us to build a team of true experts in a variety of industry disciplines including material handling, air handling, structural equipment and operator safety. Our Commitment to You. Versatility, flexibility and skill are what make Wolfe one of the best at what we do. At Wolfe, we know that to be innovators, we must have employees who are not only highly skilled, but also versatile. We foster this innovation by providing an environment designed to build on what our people already know to help them become talented craftsman qualified in a variety of disciplines to help grow our multifaceted business.

Job Title:

PURCHASING AGENT

Location:

Shop Office Reporting Relationship:

Reports to

VP of Accounting & Administration Supervises:

N/A JOB SUMMARY

The Purchasing Agent is responsible for sourcing, negotiating, and procuring materials, equipment, and services necessary to support company operations. This position ensures that all purchases are made in accordance with company policies, project budgets, and delivery requirements. The Purchasing Agent works closely with Project Managers, Senior Project Managers, shop leadership, vendors, and accounting to maintain accurate purchasing records, inventory maintenance, control costs, and ensure timely material availability.

ESSENTIAL FUNCTIONS

• Generate and issue Purchase Orders (POs) in accordance with approved budgets and company authorization procedures
• Obtain and evaluate vendor quotes for pricing, availability, and delivery timelines, including obtaining multiple quotes when appropriate and/or requested
• Negotiate pricing, payment terms, freight terms, and volume discounts when appropriate
• Ensure materials and services are ordered in a timely manner to meet project schedules
• Provide order status updates, if requested, and communicate issues immediately
• Track open Purchase Orders and follow up on backorders or delayed shipments
• Coordinate with Shipping/Receiving to confirm deliveries match purchase documentation
• Coordinate with Tool Crib Lead, as necessary on backordered items
• Communicate delays, substitutions, or back orders promptly. Purchasing Agent will request this information from vendors as orders are placed and require vendors to provide updates if a previously placed order is delayed
• Confirm receipt of materials immediately, if possible, but no longer than within one business day
• Coordinate with Tool Crib Lead when items are marked for return, and ensure prompt return of items to vendors for credit, when requested
• Resolve discrepancies related to pricing, quantities, damaged goods, or incorrect shipments
• Evaluate vendor performance based on cost, quality, service, and reliability
• Assist with ongoing and year-end inventory management, replenishment, and maintain appropriate stock levels for commonly used materials
• Support cost control initiatives by identifying cost-saving opportunities, alternative suppliers, and vendor assistance for company sponsored events
• Ensure compliance with internal purchasing controls (all orders to be received via the Purchasing Requisition Form and/or email)
• Acknowledge receipt of purchase requisition immediately, or as quickly as feasible, and communicate material status updates, as requested
• Verify completeness of requisition request form and request clarification immediately if needed, either verbally or through email
• Provide the requester with order confirmation, expected delivery date, and tracking information, if requested
• Enter Material Lists on a daily basis
• Update material cost in CRM on a regular basis, as received by vendors, and when requested by company leadership
• Responsible for being aware of and reviewing all information provided in written form daily
• Must check WolfeApp, voicemail, text messages, and email multiple times daily and reply within the same day
• Must maintain space for messages in voicemail by deleting non-essential voicemails daily
• Responsible for leaving a message when you require a call back
• Other responsibilities as deemed appropriate and assigned by company leadership

ADMINISTRATIVE & REPORTING RESPONSIBILITIES

• Enter and maintain Purchase Orders and Material Lists within accounting software
• Maintain organized electronic and paper purchasing records
• Assist Accounts Payable in resolving invoice discrepancies related to purchase orders
• Provide documentation support and reports during audits or financial reviews
• Support management with vendor spend analysis and reporting
• Assist with vendor files including W-9s, Certificates of Insurance, and credit applications, when requested

BEHAVIORAL EXPECTATIONS

• Act with professionalism in all interactions with vendors, employees, and customers
• Maintain strict confidentiality of financial and organizational information
• Demonstrate strong attention to detail and organizational skills
• Communicate clearly and professionally in both written and verbal form
• Respond promptly to emails, calls, and internal requests

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 5+ years of purchasing, procurement, or supply chain experience preferred, particularly in a similar organization/industry
• Strong understanding of pricing analysis and vendor negotiations
• Proficiency in accounting software and Microsoft Office
• Ability to prioritize multiple deadlines and work under pressure
• Strong analytical, organizational, and communication skills
• The ability to read and write clearly, legibly, and professionally
• The ability to read, write, and complete basic mathematic computations
• The desire to learn and the eagerness to accept other tasks and learning opportunities as they present themselves

CONTEXTUAL INFORMATION

• This position operates primarily in a well-lit indoor office environment.

The Purchasing Agent is accountable for ensuring purchasing accuracy, cost control, and timely procurement of materials necessary for company operations.

SUPPLEMENTAL INFORMATION - MACHINES, TOOLS, EQUIPMENT AND WORK AIDS

(MTEWA)

• Sage 100
• Microsoft Office Suite
• Computer, printer/scanner, calculator, and other standard office equipment Benefits Wolfe Industrial prides itself on leading the market regarding gross compensation offered to its employees.

We offer a generous 401k Profit Sharing Plan, vacation allowance, Flex time, bereavement, parental leave, paid holidays, annual bonuses, medical, dental and vision insurance, a Health Savings Account to help offset medical expenses, both base and optional life insurance options, a pre-paid legal plan, and short and long-term disability insurance to those who average 30 hours per week. These benefits are available on your thirty-first day of employment with Wolfe Industrial and following your Introductory period. The cost of medical and basic life insurance is shared between the Employee and Wolfe Industrial. The cost of Dental, Vision, AD&D, Short and Long Term Disability, and Optional Life Insurance is paid for in full by each participating Employee based upon plan(s)/limits chosen. In order to help offset some of the costs related to Medical care, when offering a High Deductible Health Plan (HDHP), the Company will provide a Health Savings Account that allows for direct deposit of pre-tax payroll dollars into an account set up specifically for healthcare expenditures. This offers substantial savings since this account allows you to pay for medical expenses with tax-free dollars. Additionally, the money in your HSA rolls over every year to use as you see fit. Wolfe is an equal opportunity employer. We do not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. All employment related decisions are made without regard to the above listed items. Contact Us Jason Fishpaw, Chief Operations Officer jason@wolfeindustrial.com

TEL:

615-641-6964

FAX:

615-641-9819

Job Type:

Full-time Pay:

From $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance

Experience:

Purchasing:

5 years (Required)

Language:

English (Required)

License/Certification:

Driver's License (Required) Shift availability: Day Shift (Required)

Work Location:

In person