Procurement & Contracts Administrative Assistant Robert Half - 3.9 Norfolk, VA Job Details Temp-to-hire | Contract $23.75 - $27.50 an hour 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Communication with suppliers Correspondence management Confidential information handling Office activity coordination Microsoft Outlook Spreadsheets Filing Purchase order management Mid-level Invoice processing Administrative experience Schedule management Documentation tools Vendor compliance management Accounting data entry Contractual compliance checks Hospitality industry experience Compliance documentation Invoice reconciliation Vendor relationship management Data entry Organizational skills Vendor contract management Contract management support tasks Cross-functional collaboration 2 years Communication skills Property management Cross-functional communication Progress tracking (project management tasks) Full Job Description We are looking for a detail-oriented Procurement & Contracts Administrative Assistant to support contract administration, purchasing coordination, and project-related administrative work for a senior living community. This contract opportunity is ideal for someone who can keep documentation organized, manage competing priorities, and communicate effectively with vendors and internal teams. The position plays an important role in helping day-to-day procurement and contract activities stay accurate, timely, and well documented.

Responsibilities:

Prepare and organize procurement and contract-related documents, including purchase orders, requisitions, and supporting records, while keeping files accurate and easy to access. Maintain vendor and contract documentation by confirming approvals, compliance materials, and required records are complete and up to date. Monitor key dates such as renewals, expirations, insurance submissions, deliverables, and internal review deadlines, and follow up as needed. Work with vendors and cross-functional departments to gather missing information, address purchasing questions, and move open items toward resolution. Assist with vendor setup activities, purchasing support, invoice review, and reconciliation of procurement-related paperwork. Update logs, trackers, spreadsheets, and reports to provide clear visibility into contracts, purchasing activity, and project progress. Support operational initiatives related to facilities, maintenance, equipment, supplies, and third-party service arrangements within the community. Coordinate meetings, draft routine correspondence, and provide general administrative assistance for procurement and project-focused work. Handle sensitive business and vendor information with sound judgment, confidentiality, and professionalism. 2+ years of experience in administrative support, with exposure to contracts, procurement, purchasing, or project coordination. Prior experience in healthcare, senior living, hospitality, property management, or a similar operations-driven environment is strongly preferred. Strong organizational skills with the ability to manage multiple deadlines, maintain accurate records, and track follow-up items consistently. Proficiency with Microsoft Office applications, including Excel, Word, and Outlook. Experience reviewing invoices, entering data accurately, and maintaining spreadsheets or tracking tools. Familiarity with vendor documentation, contract files, purchase orders, or related administrative processes. Strong written and verbal communication skills, along with the ability to work effectively with internal stakeholders and external vendors. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .