Subcontracts Manager II

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Always be on the lookout for job scams! Learn more about identity theft Opens in new window Help information , opens a new window. Info First Job Previous Job 228 of 6,236 Next Job Last Job Share More Like This Between $83k and $100k Per Year DOE (Depends on Experience) Subcontracts Manager II California Institute of Technology

Occupation:

Logisticians

Location:

Pasadena, CA - 91109

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment, Day Shift

Posted:

04/27/2026 Positions available: 1

Source:

CalJOBS

Web Site:

CalJOBS Onsite /

Remote:

Not Specified

Updated:

04/28/2026

Expires:

05/27/2026 Job #: 19850188 Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Work Onsite Full Time Education Bachelor's Degree Experience 36 Month(s) Schedule Full Time Job Type Regular Duration Permanent Employment Shift Day Shift Public Transit Available Job Description Help for Job Description. Opens a new window. As a Level 2 Subcontracts Manager, you will: Manage a diverse portfolio of interesting and diverse subcontracts, ranging from technology demonstrations, research studies, proposal and design work, and software and hardware development. Serve as the primary business interface with subcontractors in support of project procurement requirements. Apply critical thinking to resolve subcontract issues and independently manage assigned subcontracts across the lifecycle, from identification of customer requirements through closeout, with guidance on complex or non-standard issues. Apply critical thinking to support resolution of subcontract issues, escalating complex matters as needed. Manage the subcontract process from beginning to end, including market research to identify potential sources, drafting, soliciting, selecting, awarding, managing, and closing a wide range of subcontracts from fixed-price, labor hour, to cost type. In collaboration with your technical counterpart, develop solicitation documents to acquire cost or pricing proposals. Apply available information to support negotiation strategy development and conduct negotiations on delivery, price, technical requirements, and subcontract terms. After subcontract award, partner with a JPL technical counterpart to manage the cost, schedule, and quality of a Subcontractor's performance to ensure compliance with Laboratory requirements and resolve discrepancies. Negotiate and issue subcontract modifications as needed and ensure the timely closeout of subcontracts. Provide excellent customer service by guiding customers through the supply chain process and supporting the development of acquisition solutions aligned with

NASA JPL

requirements to meet the needs of JPL engineers, scientists, and projects. Qualifications Typically requires a Bachelor's degree in Business Administration or a related discipline with a minimum of 3 years of related experience, or Master's degree in similar disciplines with a minimum of 1 years of related experience, or PhD with 0 years experience. Experience in one or more of the following areas: Strategic sourcing, supply chain management, contract management, Federal Acquisition Regulations (FAR), or administration of cost-type research and development (R D) contracts. Experience in commercial, government, and/or academic-related subcontracting environment encompassing pre-solicitation, solicitation, evaluating/source selection, award, post-award management and closeout activities. Preferred Skills Experience with Oracle Purchasing or similar Enterprise Resource Planning (ERP) system Professional Designation in Government Contracts or Purchasing Management and/or membership to related professional affiliations. JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee's start date. For further benefits information click Benefits and Perks The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate's job related skills, experience, knowledge, and relevant education/training. The typical full time equivalent annual hiring range for this job in Pasadena, California. $83,304 - $99,632 JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law. California Institute of Technology Is a Private Sector employer

Company Profile:

(Confidential) 5,000-9,999 employees Connect with California Institute of Technology Other Local Jobs from California Institute of Technology Help for Other Local Jobs from. Opens a new window. Change to Grid view Pause Carousel Previous Slide Next Slide Slide 1 Slide 2 Slide 3 Administrative Assistant California Institute of Technology Pasadena, CA Executive Secretaries and Executive Administrative Assistants Regular Corporate - 1 day ago Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary We are seeking a talented and detail-oriented Administrative Assistant to join the Physics, Mathematics & Astronomy Division administrative team. The successful candidate will possess initiative, good judgment, and strong problem-solving skills, and quickly gain knowledge of department, division, and campus-wide operations. In a moderately complex environment, the Administrative Assistant is responsible for a variety of administrative and clerical activities to support faculty members in PMA. This is a full-time, regular position reporting to the PMA Business Operations Supervisor. This is an on-site position on our Pasadena campus. Essential Job Duties Provide daily administrative support to professors and their research groups. Purchase research equipment and lab supplies using P-card and TechMart administrative systems in accordance with Institute and government policies. Maintain accurate and complete files of purchasing documentation. Resolve billing-related matters and regularly reconcile purchasing requisitions, P-card orders, and other costs. Coordinate in-person group meetings and special events including logistics, lodging, travel, catering, and facilities. Schedule meetings and maintain faculty calendars. Prepare classroom materials. Maintain professors' curriculum vitae, publication listings, and websites. Manage administrative workflows for visitors and postdoctoral scholars, including preparing required forms, entering and tracking data, and maintaining records in Wrike and related systems. Setting up and maintaining pos Provide administrative support as needed to faculty-hosted visitors and scholars. Coordinate domestic and foreign travel arrangements; provide itineraries; process travel expense reports. Ensure compliance with Caltech policies, funding agency, and export regulations. Assist with team department administrative tasks such as in-person weekly seminars and event planning, special event planning, mail sorting, ordering, and maintaining coffee room supplies, and overflow administrative support. Edit and proofread correspondence and office forms, the non-technical sections of manuscripts, PowerPoint presentations, reports, etc. Maintain and update class and professors' websites. In-person on-boarding of new group members Other duties as assigned. Basic Qualifications Bachelor's degree or equivalent. 3 years of administrative experience. Ability to maintain confidentiality. Demonstrated facility with software programs and eagerness to learn new administrative systems. Intermediate-level Excel skills. Experience using Microsoft Office/Office 365 and Adobe. Experience coordinating travel arrangements and making itineraries. Excellent typing and proofreading skills. Ability to work under deadlines and prioritize work effectively. Preferred Qualifications Proactive work ethic requiring minimal direction to accomplish goals. Demonstrated initiative for taking on unfamiliar or additional tasks. Experience with Caltech systems. Required Documents Resume. Hiring Range $20.00 - $33.00 Per HourThe ...For full information see follow application link. Caltech is an equal employment opportunity and affirmative action employer and will, whenever possible, actively recruit and include for employment members of underrepresented minority groups, females, disabled veterans, protected veterans, and otherwise qualified persons with disabilities. Caltech will hire, transfer, and promote based on the qualifications of the individual to ensure equal consideration and fair treatment of all. General Requirements (Outer) Skills (Inner) Specialized (Center) 0% Occupation 0% Education 0% Work Experience 0% Location 0% Salary N/A Job Skills N/A Shift N/A Min. Age N/A Drivers Lic. N/A DL Endorsements N/A Typing N/A Security Clearance N/A Language This chart is used to compare your background against this job to help to determine if you would be a good fit for this position. You match 0% of the General Job Requirements. You match 0% of the Skills Required, and you match 0% of the Specialized Job Requirements. End of interactive chart. View Share Research Engineer California Institute of Technology Pasadena, CA Bioengineers and Biomedical Engineers Regular Corporate - 1 day ago Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Provide technical assistance to a group of professors and graduate students involved in engineering research related to mechanical behavior of materials and structures; materials include polymers, metals, and composites. Work involves the design, set-up, and operation of laboratory equipment for research. Includes operation and maintenance of hydraulic, optical, and electronic instrumentation. Essential Job Duties Fabricate from engineering sketches and oral instructions, circuits and devices for measurements and fixtures for mechanical testing; repair mechanical instruments. Maintain equipment related to solid mechanics research and assist students in the operation of this equipment; document operating procedures when necessary. Order supplies in cooperation with administrative staff, and provide technical support in optics and data acquisition. Perform experiments for and under the direction of faculty. Basic Qualifications Associate's Degree in Sciences or higher. Minimum of 10 years of experience in an engineering research laboratory environment that demonstrates a background that includes: machining, electronics (hardware and software), optics (visible and infrared), data acquisition, instrumentation, and computing. Ability to take initiative and perform tasks with minimal guidance. Ability to work in a team environment for effective goal setting and task efficiency. Preferred Qualifications Background in work in mechanical settings in higher education. Required Documents Resume Hiring Range $38.50 - $55.70 per hourThe salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position. If you would like to request an accommodation to complete this ...For full information see follow application link. Caltech is an equal employment opportunity and affirmative action employer and will, whenever possible, actively recruit and include for employment members of underrepresented minority groups, females, disabled veterans, protected veterans, and otherwise qualified persons with disabilities. Caltech will hire, transfer, and promote based on the qualifications of the individual to ensure equal consideration and fair treatment of all. General Requirements (Outer) Skills (Inner) Specialized (Center) 0% Occupation 0% Education 0% Work Experience 0% Location 0% Salary N/A Job Skills N/A Shift N/A Min. Age N/A Drivers Lic. N/A DL Endorsements N/A Typing N/A Security Clearance N/A Language This chart is used to compare your background against this job to help to determine if you would be a good fit for this position. You match 0% of the General Job Requirements. You match 0% of the Skills Required, and you match 0% of the Specialized Job Requirements. End of interactive chart. View Share Senior Property and Logistics Administrator California Institute of Technology Pasadena, CA Administrative Services Managers Regular Corporate - 1 day ago Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. LIGO Laboratory (the Laser Interferometer Gravitational-wave Observatory) seeks a highly motivated and skilledProperty and Logistics Administratorto join its team. This position is located in Pasadena, California. LIGO Laboratory is a National Science Foundation major facility dedicated to observing the newly discovered gravitational-wave universe. Jointly operated by the California Institute of Technology and Massachusetts Institute of Technology, the LIGO Laboratory operates world-leading observatories near Richland, WA and Baton Rouge, LA as well as R D centers on the Caltech and MIT campuses. The LIGO Laboratory's mission spans a broad and vibrant array of activities related to gravitational-wave physics and astronomy, including detector operations, R D toward detector improvements, gravitational-wave astrophysics, observatory operations, and education and public outreach. For more information, please visit the Laboratory website: www.ligo.caltech.edu Job Summary The LIGO Property and Logistics Administrator at California Institute of Technology (CIT) is responsible for the full lifecycle of property management and logistics operations at the Pasadena campus, while also contributing to coordinated efforts across LIGO's other primary sites: the LIGO Hanford Observatory (LHO), and the LIGO Livingston Observatory (LLO). Day-to-day work spans domestic and international shipping, federal property compliance, equipment tracking and disposition, facilities and safety coordination, and administrative support for multiple laboratory systems. This role requires a high degree of independent judgment, meticulous attention to detail, and the ability to manage competing priorities in a research environment operating under NSF funding requirements. What makes this role distinctive is its proximity to science that matters. The work of the Property and Logistics Administrator directly enables LIGO's research mission, and the person in this seat will see the connection between their daily efforts and discoveries that have reshaped our understanding of the universe. For a senior professional who takes pride in precision, compliance, and operational excellence, LIGO offers an environment where that expertise genuinely makes a difference.

Essential Job Duties Shipping and Receiving:

Manage domestic and international shipping requests with full accountability for accuracy, compliance, and timely execution, including specialty and hazardous shipments Prepare shipping documentation, coordinate freight pickups, and oversee carrier scheduling to ensure efficient and reliable delivery operations Perform pre-shipment and receiving audits against parts lists, DCC numbers, FRS tickets, and account numbers to ensure end-to-end accuracy; support barcode scanning integration to streamline the process Receive, inspect, and process incoming shipments; verify contents against purchase orders and packing documentation and resolve discrepancies as needed Complete Techmart P2P transactions and Fault Reporting System (FRS) PCard receipts associated with shipping activity Administer export compliance documentation ...For full information see follow application link. Caltech is an equal employment opportunity and affirmative action employer and will, whenever possible, actively recruit and include for employment members of underrepresented minority groups, females, disabled veterans, protected veterans, and otherwise qualified persons with disabilities. Caltech will hire, transfer, and promote based on the qualifications of the individual to ensure equal consideration and fair treatment of all. General Requirements (Outer) Skills (Inner) Specialized (Center) 0% Occupation 0% Education 0% Work Experience 0% Location 0% Salary N/A Job Skills N/A Shift N/A Min. Age N/A Drivers Lic. N/A DL Endorsements N/A Typing N/A Security Clearance N/A Language This chart is used to compare your background against this job to help to determine if you would be a good fit for this position. You match 0% of the General Job Requirements. You match 0% of the Skills Required, and you match 0% of the Specialized Job Requirements. End of interactive chart. View Share Mechanical Engineer California Institute of Technology Pasadena, CA Mechanical Engineers Regular Private Job Board - 1 day ago

Mechanical Engineer Caltech Job Category:

Fulltime Regular Exempt Overtime Eligible:

Exempt Benefits Eligible:

Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech Optical Observatories (COO) is seeking a talented mechanical engineer to join its Optical and Infrared (OIR) Instrumentation groupThe OIR group designs, fabricates, and commissions astronomical instrumentation systems for large telescopes at Palomar, Gemini, Keck, and the planned Thirty Meter Telescope Observatories, while fostering a community of respect, learning, and individual growth. The qualified mechanical engineer will contribute to instrument and mechanical subsystem conceptualization, detailed design, mechanical fabrication, system integration, testing, and commissioning of state-of-the-art instrumentation, pushing back the frontiers of planetary science, astronomy, and cosmology. This full-time position is based on the Caltech campus in Pasadena, , but requires occasional travel to Palomar Mountain, San Diego, California, and Maunakea, HawaiiCOO encourages a healthy work-life balance, with work schedule flexibility consistent with results-oriented performance evaluation and mentorship. Essential Job Duties Provide mechanical engineering support of Caltech's astronomical instrumentation program, from conceptual design through commissioning, delivering sophisticated research instruments on major astronomical telescopes.

Assist with mechanical systems engineering, including capture and flow-down of intricate mechanical requirements, and development of critical performance budgets and detailed cost estimates.

Perform advanced mechanical design, component specification, tolerancing, drawing, procurement, and fabrication oversight of state-of-the-art scientific instrumentation.

Conduct detailed finite element and thermal performance analyses of ambient and cryogenic opto-mechanical systems accurately and efficiently.

Coordinate mechanical assembly, integration, and verification of sophisticated optoelectromechanical subsystems with emphasis on safety, efficiency, reliability, and quality.

Develop, execute, and deliver instrumentation documentation, including technical notes, quantitative analyses, design documentation, alignment and test plans, and verification results.

Assist with the testing and validation of instrument optomechanical performance across thermal and environmental use cases.

Assist researchers and/or students with the design, set-up, or modifications of experiments and independent projects.in strategic planning, conceptualization, and proposal preparation for new instrument concepts alongside internal and external Principal Investigators. Basic Qualifications B.S. degree in Mechanical Engineering or equivalent experience and 6+ years' experience, including demonstrated independent design responsibility for mechanical systems.

Fluency with modern solid modeling software, rapid prototyping, traditional and assembly drawing, and reduced dimensioning fabrication techniques.

Demonstrated expertise in creating manufacturing drawing packages, interface control specifications, and supporting documents.

Excellent oral and written communication, interpersonal, and organizational skills are essential. Must work effectively and respectfully within talented technical and scientific teams.

Demonstrated ability to meet deadlines and execute complex quotations and procurement efforts.

High-level proficiency in a of the following technical areas: static and dynamical load analyses, FEA, mechanism design, GD&T, PDM tools, quality assurance, thermal analysis and design, structural engineering, thermal and flexure compensation, mounting of large and precise optics, vacuum systems, machining operations, EDM, additive manufacture techniques, and/or robotics.

Occasional travel and work assignments at high altitudes and in limited light environments; requires a successful pre-employment physical, including vision screening.

Ability to lift 25 lbs. Preferred Qualifications M.S. degree in Mechanical Engineering or equivalent and 6+ years' experience with complex SolidWorks assemblies, hands-on experience with optical instrumentation, infrared camera systems, and/or cryogenic vacuum systems, or equivalent work or military experience.

Superior knowledge of optomechanical and thermal design principles and analysis techniques, including for vacuum and cryogenic systems.

Detailed understanding of manufacturing processes and experience working closely with machine shops and fabricators.

Strong collaborative communication skills working within a diverse, multicultural, and international team environment.

Superior knowledge of analysis/FEA tools (e.g., ANSYS).Professional experience with commercial optical design tools (e.g., ZEMAX, CODE V).Experience with space-based or satellite astronomical systems.

The Successful Candidate Will:

Demonstrate Customer Focus:

Demonstrate a concern for the needs and expectations of customers (internal or external); focus efforts on identifying and meeting the needs of customers; use an understanding of customer needs as the basis for decision-making and organizational action; build strong relationships of trust with customers.

Make Good Decisions:

Apply logic and practical thinking to decision making; gather necessary input and data from multiple sources to inform decisions and make decisions based on one's best thinking given time available; draw correct and reasonable conclusions based on data and information; make appropriate decisions in a timely manner regardless of pressure or uncertainty; make decisions quickly when called to do so; consider of decisions.

Plan /

Organize:

Determine objectives and strategies required to deliver results; determine how to use resources efficiently to accomplish a task or project; consider of decisions.

Demonstrate Technical Knowledge and Skills:

Apply technical and professional skill or knowledge in position-related areas; keep up with current developments and trends in areas of expertise.

Build Trusting Partnerships:

Develop and leverage collaborative relationships with internal and external colleagues based on mutual trust to facilitate the accomplishment of work goals; work cooperatively with stakeholders to identify and meet mutual goals.

Clearly Communicate:

Clearly and succinctly convey information and ideas to individuals and groups; shape communication to the needs of the audience; convey ideas and opinions clearly to others; share relevant information and expectations openly, honestly and in a timely fashion; listen attentively to others.

Actively Learn:

Demonstrate zeal for , knowledge, and experiences; regularly seek and capitalize on learning opportunities; quickly assimilate and apply .Demonstrate Agility /

Flexibility:

Be open to changing conditions; adjust one's own behavior changing conditions; adjust effectively to work within new work structures, processes, requirements, or cultures. Required Documents Resume.

Cover Letter. To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to ra General Requirements (Outer) Skills (Inner) Specialized (Center) 0% Occupation 0% Education 0% Work Experience 0% Location 0% Salary N/A Job Skills N/A Shift N/A Min. Age N/A Drivers Lic. N/A DL Endorsements N/A Typing N/A Security Clearance N/A Language This chart is used to compare your background against this job to help to determine if you would be a good fit for this position. You match 0% of the General Job Requirements. You match 0% of the Skills Required, and you match 0% of the Specialized Job Requirements. End of interactive chart. View Share See all jobs from California Institute of Technology Location/Work Site Information Help for Location/Work Site Information. Opens a new window. Cost of Living Calculator Help for Cost of Living Calculator. Opens a new window. Compensation and Benefits Help for Compensation and Benefits. Opens a new window. Job Type and Required Hours Help for Job Type and Required Hours. Opens a new window. Work Experience Help for Work Experience. Opens a new window. Education and Training Help for Education and Training. Opens a new window. Skills Required Help for Skills Required. Opens a new window. Occupation Information for Logisticians Help for Occupation Information for Logisticians. Opens a new window. Other Jobs and Employers Career Ladder Help for Career Ladder. Opens a new window. Personal Requirements Help for Personal Requirements. Opens a new window. Nature of the Work Help for Nature of the Work. Opens a new window. Work Values and Activities Help for Work Values and Activities. Opens a new window. Change Job Search Criteria Print Job Order Opens in new window [ Do you have a comment or concern about this job posting? ] About Sign In / Register Home Site Map Site Search Explore CalJOBS Settings Accessibility Statement Preferred Settings Page Preferences Languages Services For Individuals For Employers Labor Market Mobile App Legal Privacy Statement Terms of Use Disclaimer Equal Employment Opportunity Resources Protect Yourself Assistance CalJOBS Contact Us Statewide Sacramento, CA 94280 Copyright © 1998-2026 Geographic Solutions, Inc. All Rights Reserved. Virtual OneStop® - VOS Sapphire AI v24