Administrative Services Administrator (21185) - Hybrid

Please note: Only candidates who meet all listed required qualifications will be considered for this position. Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Demonstrated ability to prioritize own work and multi-task. Demonstrated excellent organizational skills. Demonstrated ability to take initiative and ownership of projects. Ability to communicate effectively both orally and in writing. Ability to routinely and independently exercise sound judgment in making decisions. Demonstrated experience working independently and as part of a team. Relevant subject matter knowledge. Ability to direct the work of others, for jobs requiring supervision. Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds. Are you ready for the next step in your career? Flex Employee Services is here to support you along your journey. We are actively seeking talented individuals to fill the following opportunity. If this sounds like you (or someone you know), we'd love to connect! About the

Job Job Title:

#21185: Administrative Services Administrator (1491946) -

Hybrid Location:

Stanford, CA Schedule:

Hybrid, 1x a week

Duration:

6 months (Contract)

Pay Rate:

$35-40/hr Earn a $500 referral bonus once your referral completes 90 billable days.

ABOUT FINANCE & ADMINISTRATION

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships.

JOB PURPOSE

Administer, support, and manage programs or functions under general supervision. This role reports into the Office of the Chief Finance Officer.

CORE DUTIES

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. Analyze and interpret policies; develop, revise and implement procedures for program or function. Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies. Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences. Compose and draft documents and correspondence for presentations and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit and university policies. Monitor Cardinal Temps reporting for accuracy, work with R&DE staff/managers to ensure reporting needs are met, and process requisitions as required. Provide Commodity Management including but not limited to temporary labor, linens, laundry and shoes. Provide backup support for other commodities as requested. May administer contracts, assuring that terms and conditions are met within specifications. Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing, and evaluating bids and negotiating with suppliers. Ready to take the next step? Click "Interested" to kickstart your journey toward a rewarding career! #IND2

Job Type:

Contract Pay:

$35.00 - $40.00 per hour

Benefits:

Dental insurance Health insurance Referral program Vision insurance Application Question(s): Do you have a minimum of 3 years experience in providing innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships? If not, please hold off on completing the application for now. We'll be posting another opportunity in the future for candidates who don't have the required experience. Do you have experience supporting procurement initiatives and strategic sourcing? If not, please hold off on completing the application for now. We'll be posting another opportunity in the future for candidates who don't have the required experience. Do you have experience planning, scheduling calendar and arranging travels? If not, please hold off on completing the application for now. We'll be posting another opportunity in the future for candidates who don't have the required experience.

Work Location:

Hybrid remote in Stanford, CA 94305