Contract Administrator, Technology: 26-00010

CONTRACT ADMINISTRATOR, TECHNOLOGY

Location; Newport Beach, CA

JOB DESCRIPTION

The Contract Administrator, Technology, will provide support to Sourcing across the entire contract lifecycle.

This role is responsible for:

Preparing, reviewing, and processing legal documents using approved templates, and performing due diligence on incoming contracts to ensure compliance with company policies. Analyzing and organizing contract and supplier information/metadata in Coupa. Maintaining accurate and up-to-date contract records in Coupa. Facilitating contracts through legal reviews and the Third-Party Risk Management (TPRM) Archer IRM process. The Contract Administrator, Technology, will have demonstrated experience working with various types of technology contracts, including SaaS, IaaS, cloud, subscription, EULA/click-through agreements, open source, freeware, and hardware. In addition, the role requires knowledge of Statements of Work (SOWs), Master Services Agreements (MSAs), and Non-Disclosure Agreements (NDAs) in support of categories such as IT software, infrastructure, and services. Experience with technology sourcing events (RFI, RFQ, RFP) is a plus.

KEY RESPONSIBILITIES

Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy. Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties. Coordinate contract progress and required information with internal stakeholders, TPRM, and supplier through contract execution. Manage day-to-day contract needs of Sourcing including following up on pending items needed to complete contracts. Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc. Ensure contract templates are updated as needed, per OGC, and shared with Procurement Team. Process and manage merger and acquisition notices with Accounts Payable. Interface with Accounts Payable to resolve any payment issues on contracts. Track contract expiration and renewals, ensuring timely action and documentation; provide support for audits and coordinating requested audit related documentation, as needed.

QUALIFICATIONS

Previous experience in contract administration, paralegal duties, or similar legal or procurement support roles, ideally within the financial services or insurance industry. A strong working knowledge of contracts and relevant terms and the Procurement process, including familiarity with third-party risk concepts. React with appropriate urgency to situations and events that require quick response or turnaround. Strong written and verbal communication skills to effectively collaborate with Procurement, Legal, TPRM, stakeholders, and suppliers. Excellent attention to detail and organizational skills. A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals. Experience working cross-functionally with Finance, Risk, and Information Security teams. Strong organizational skills and the ability to track numerous high value dates and projects. High attention to detail and excellent time management skills. Can-do attitude with initiative and follow-through. Ability to work in a rapidly changing environment. Experience with Coupa and Archer IRM platforms highly desired.

MUST HAVE

Ability to collaborate effectively with internal teams. A strong working knowledge of contracts and relevant terms and the Procurement process. Excellent attention to detail and organizational skills. Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance.

NICE TO HAVE

Experience with Coupa and Archer IRM platforms highly desired. Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles, and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.

Pay:

$40.00 - $46.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

Hybrid remote in Newport Beach, CA 92661