Facilities Coordinator

Description Position Overview Our client, a dynamic and fast-paced organization in San Diego, is seeking a detail-oriented Facilities Administrator to support day-to-day facility operations. This role is highly focused on vendor coordination, facilities support, and event/conference preparation, ensuring the workplace runs smoothly and efficiently. The ideal candidate is highly organized, proactive, and an excellent communicator who thrives in a service-driven environment. Key Responsibilities + Serve as the primary point of contact for vendor communication and coordination, including scheduling, follow-ups, and issue resolution + Manage relationships with facility-related vendors (cleaning services, maintenance, office supply vendors, catering, etc.) + Coordinate and order office supplies and equipment, ensuring inventory levels are maintained and costs are tracked appropriately + Support the planning and execution of conference room setups, internal meetings, and company events + Ensure conference rooms and shared spaces are properly prepared, stocked, and reset after use + Track vendor performance and escalate service issues as needed + Assist with facilities maintenance requests and work orders + Support general administrative tasks related to facilities operations + Partner with internal teams to ensure a clean, organized, and professional office environment Requirements Qualifications + 1-3+ years of experience in facilities coordination, office administration, hospitality, or related support role + Strong experience with vendor management or vendor communications required + Excellent organizational and multitasking skills in a fast-paced environment + Strong written and verbal communication skills + High attention to detail and problem-solving ability + Proficiency in Microsoft Office Suite (Outlook, Excel, Teams) + Ability to lift or move light office supplies/events materials as needed TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .