Facilities Assistant

Description We are looking for a Facilities Assistant to support day-to-day building operations in a senior living environment. This is a Contract position focused on helping maintain a safe, organized, and responsive workplace through hands-on maintenance support, workspace coordination, and timely service follow-up. The role is well suited for someone who combines practical troubleshooting ability with strong communication and a service-oriented approach. You will work onsite and collaborate with staff, vendors, and site teams to keep facilities running smoothly.

Responsibilities:

• Carry out routine walkthroughs of the property to spot maintenance concerns, safety issues, and operational needs, then communicate recommended next steps.
• Complete basic repairs and upkeep involving building fixtures, minor plumbing issues, simple electrical tasks, appliances, and other general facility components.
• Manage incoming work requests through maintenance tracking systems, prioritize tasks appropriately, and keep internal customers informed on status and resolution.
• Arrange and coordinate external service providers for specialized repairs, site visits, and larger maintenance projects while monitoring onsite compliance expectations.
• Support office and resident-area readiness by assisting with workstation installations, room reconfigurations, furniture assembly, and internal moves.
• Use facility-related technology such as CMMS platforms, building systems, access controls, and surveillance tools to document activity and support daily operations.
• Assist with conference room and shared-space setup to ensure rooms, equipment, and furnishings are functional and ready for use.
• Contribute to emergency preparedness efforts and provide operational support during urgent situations in alignment with site safety procedures.
• Offer backup assistance to front desk or security-related functions when coverage is needed and help maintain a well-organized onsite experience.
• Follow safe work practices at all times, including proper materials handling, vendor escorting, and adherence to established facility standards. Requirements
• Previous experience in facilities, building maintenance, or a related support role in an onsite environment.
• Working knowledge of minor plumbing, electrical, and mechanical troubleshooting for routine facility issues.
• Ability to lift, move, and handle materials or equipment as part of daily maintenance and space setup activities.
• Comfort using digital tools such as Microsoft Outlook, Microsoft Teams, and CMMS or other computerized maintenance management software.
• Strong communication skills with the ability to provide dependable service and clear updates to staff, residents, and vendors.
• A detail-focused and dependable work style with consistent attention to safety, cleanliness, and task completion.
• Appropriate demeanor and comfort working in a senior living or healthcare-oriented setting.
• Flexibility to assist at additional nearby locations when needed.

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