Assistant Office Manager - Candle Manufacturing Facility Zodax Valencia, CA Job Details Full-time $25 - $28 an hour 9 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Qualifications Practicing in a sourcing or procurement role Spanish Spreadsheets Executive administrative support English Purchase order management Microsoft Office Attention to detail Office management Full Job Description Position Overview We are seeking a highly organized and dependable Assistant Office Manager to support the daily administrative and operational functions of our candle manufacturing facility. This role works closely with the Office Manager and operations leadership and is hands-on, detail-oriented, and well suited for a fast-paced production environment. The Assistant Office Manager plays a key role in supporting inventory, purchasing, shipping, and receiving activities to ensure smooth daily operations. --- Key Responsibilities

• Office & Operations Support o Support the Office Manager in overseeing daily administrative operations that support production and logistics. o Assist with coordination and communication between production, logistics, purchasing, and accounting teams. o Provide day-to-day support to office and warehouse staff as needed.
• Inventory, Shipping & Receiving o Assist with monitoring incoming and outgoing shipments and verifying quantities and documentation. o Help maintain accurate and up-to-date inventory records using Excel and internal systems. o Coordinate with carriers and vendors to schedule pickups and deliveries.
• Purchasing & Vendor Support o Assist in issuing purchase orders for raw materials, components, and supplies. o Track deliveries and support reconciliation of invoices and packing lists. o Communicate with vendors regarding order status, backorders, and delivery schedules.
• Reporting & Data Management o Prepare and maintain operational reports in Excel, including inventory, shipment tracking, and basic cost and labor reports.

o Assist with weekly and monthly operational summaries for management.

Qualifications:

• Minimum 3 years of experience in an administrative or office support role, preferably in a manufacturing or production environment.
• Strong proficiency in Microsoft Excel.
• Strong organizational and communication skills with high attention to detail.
• Experience supporting inventory control and purchasing activities.
• Ability to multitask in a fast-paced environment and manage changing priorities.
• Willingness to work extended hours and Saturdays as needed. Preferred Skills
• Experience with ERP or inventory software (e.g., Acumatica)
• Basic Understanding of supply-chain and production scheduling principles.
• Bilingual (English/Spanish) a plus.

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Job Type:

Full-time Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person