Facilities Coordinator

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Job Type:

Regular Scheduled Hours:

40 Why You'll Love Working with St. Elizabeth Healthcare At St. Elizabeth Healthcare, every role supports our mission to provide comprehensive and compassionate care to the communities we serve. For more than 160 years, St. Elizabeth Healthcare has been a trusted provider of quality care across Kentucky, Indiana, and Ohio. We're guided by our mission to improve the health of the communities we serve and by our values of excellence, integrity, compassion, and teamwork. Our associates are the heart of everything we do. Benefits That Support You We invest in you — personally and professionally.

Enjoy:

Competitive pay and comprehensive health coverage within the first 30 days. Generous paid time off and flexible work schedules Retirement savings with employer match Tuition reimbursement and professional development opportunities Wellness, mental health, and recognition programs Career advancement through mentorship and internal mobility

Job Summary:

Demonstrate respect, dignity, kindness, and empathy in each encounter with all patients, families, visitors and other employees regardless of cultural background. Coordinate the issuance and renewal of service contracts; administration of department policies; Coordinate project request from users to project managers.; Purchase order entry and tracking for the capital projects.; Coordinate with Facilities managers for all service contracts; managing the tracking and distribution of contractor badges; and overseeing of SEH Facility Design Standards website/online specifications and electronic files.

Job Description:

Coordinate department service contracts, assuring that they are executed by organizing the receipt of updated pricing, preparing SEH service contracts for manager review, preparing cover letters for approval, documentation and tracking of service contracts for approval. Coordinate department contractor onboarding and annual compliance by overseeing the subcontractors/vendors completion of requirements for badging; including the coordinating subcontractor/vendor completion of CBLs. Submit all necessary information to purchasing to assure the prompt and accurate ordering of Facilities Management Capital Project services, supplies, and materials; and to track all orders placed to assure prompt receipt of services/items needed. Gather and distribute invoices and pay applications for Facilities Management Capital Project services, supplies, and materials to Project Managers. Upon approval by the Project Managers, receive invoices and pay applications in PeopleSoft; saving electronic copies to project files; and sending them to SEH A/P for payment. Maintain project request forms and distribution to the team. Maintains the Facilities Design Standards Binders, webpage and electronic specifications to current SEH Standards for Maintenance and Facilities Management. Assists the department director with updating and posting department policies. Includes managing department policy binders throughout the system; and the administration of department policy training. Performs other duties as assigned.

Education, Credentials, Licenses:

Associate degree in related field or equivalent working experience.

Specialized Knowledge:

Ability to interpret specifications, codes, and regulations. Regulatory Documentation and understanding of key/door hardware maintenance practices and standards. Basic Computer Operation, including use of email, internet navigation,

Microsoft Word, & Excel Kind and Length of Experience:

2 years' experience in contract administration (construction & services), pricing, document management, access control (key/core management), contractor-relationships, regulatory compliance, and process management.

FLSA Status:

Non-Exempt Right Career. Right Here. If you're looking for the right careers in healthcare, the right place to be is at St. Elizabeth. Join us, and you'll take pride in the level of care we offer our community.