POSITION

DIRECTOR'S

SECRETARY - FACILITIES FLSA STATUS

NON-EXEMPT 12-MOS

POSITION FTE STATUS

1.0

REPORTS TO:

DEPARTMENT DIRECTOR DATE

9/8/2026

SUMMARY:

The Director's Secretary is responsible for providing top quality administrative support to the Director and staff. The Director's Secretary is responsible for preparing reports for the Director and serving as a liaison between the Director and all stakeholders. Perform numerous duties including writing correspondence, emailing, greeting visitors, answering questions, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities. Performs a variety of administrative support tasks that are highly confidential and sensitive. Coordinates office management activities for the administrator. Researches, compiles, assimilates and prepares confidential and sensitive documents and briefs the administrator regarding content. Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator and staff. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator accordingly. Makes referrals to appropriate staff or provides requested information. Composes letters and memoranda in response to inquiries. Acts as liaison between the administrator, subordinates, or others, by transmitting directives, instructions and assignments and following up on the status of assignments. Produces a variety of documents, charts, and graphs in final form. Updates administrator on status of issues before scheduled meetings. Prepares agenda and collects materials for meetings, speeches, and conferences. Plans and coordinates arrangements for professional conferences. Reviews, proofreads, and edits documents prepared for the administrator's signature. Recommends actions to be taken on office expenditure such as equipment and supply needs. Assists the Director with preparation of the office budget. Assists the Director with the establishment, revisions and maintenance of office procedures and policies. Compiles and maintains records, statistical information, and reports. Participates in and/or coordinates committees. Establishes and maintains various filing and records management systems. Operates standard office equipment. Prepare requisitions and purchase orders and order office supplies. Keep in confidence all personal, student or personnel records and information. Under the direction of the Director of Facilities, monitor facility requests for the district (except the LAB), approve internal/external requests for facility usage, and ensure proper support/coverage for all district requests. Website/App support and management (operational platform, CivicRec and Facilities Website) Shipping and Receiving support. Coordinate and assist with growth of community programming/rentals both internally and externally. Provides administrative support for non-athletic community education programming Participates in district and school initiatives, adheres to building and district school improvement plans. Adheres to, interprets, and implements all district policies, administrative guidelines and procedures. Conducts behavior to demonstrate collegiality and professionalism. Regular and reliable attendance is an essential job function. Performs other duties as assigned by the Department Director.

SUPERVISORY RESPONSIBILITIES

The position does not have any supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

High School Diploma or equivalent. Excellent office and customer service skills. Five years secretarial experience preferred. Applicant must satisfactorily pass a criminal background check as defined by the State of Michigan. Good work habits, including punctuality and good attendance record.

LANGUAGE SKILLS

Ability to read, analyze and interpret periodicals and professional journals. Ability to effectively present information and respond to questions from groups of educators, students and the general public. Ability to express self clearly, both orally and in writing. Ability to read, analyze and interpret information.

TECHNICAL SKILLS

Ability to integrate technology into the everyday workflow is necessary. Ability to utilize District technology and work to maintain proficiency, as required skill sets change with technology and/or the needs of the district. Ability to use computer technology for research, data management, communications, and other instruction. Ability to use a personal computer (PC) or MAC in a networked environment to utilize the Internet and other electronic communications mechanisms. Knowledge of productivity applications such as Microsoft Office (word processing, spreadsheets, database and presentation software) is required.

MATHEMATICAL SKILLS

: Ability to apply the concepts of basic math, algebra, and geometry consistent with the duties of this position.

REASONING ABILITY

Highly proficient in subject areas of: reasoning, problem solving, organizational dynamics and emotional intelligence. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Exhibit a high level of professionalism with the ability to handle confidential information, use good judgment, plan and handle complex projects and maintain a flexible attitude. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

INTERPERSONAL SKILLS

Ability to build rapport with others and to serve diverse publics. Ability to take initiative; work well with others as a collaborative team member and exhibit good communication skills. Ability to work effectively and collaboratively with other departments, agencies and individuals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk or hear; and taste or smell. The employee is often required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds of material. Specific vision abilities required by this job include close vision, distant vision, and the ability to adjust focus. The ability to travel to other buildings is required. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

ENVIRONMENTAL ADAPTABILITY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety and well-being of all stakeholders. The employee is exposed to infections at a greater risk than the average person. Often the employee may be required to be outdoors for a long period of time, and therefore subject to varying weather conditions, for the purpose of accomplishing the essential functions of this job.

TERMS:

The contract, salary and other employment conditions are to be determined by the current collective bargaining agreement between the Lincoln Consolidated Schools and the Lincoln Education Associates Organization (LEAO).

FUNCTIONS OF POSITION DESCRIPTION

: This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. Lincoln Consolidated Schools retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its judgment in conjunction with the Lincoln Education Associates Organization. This position description is not a contract for employment. Lincoln Consolidated Schools is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Lincoln Consolidated Schools does not discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, familial status, marital status, genetic information or any legally protected characteristic, in its programs and activities, including employment opportunities. "The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District." Portrait of a Graduate