Position OverviewWe are seeking a highly organized and detail-oriented Facilities Coordinator to support the daily operations of a busy office or facility. This position is responsible for coordinating facility services, managing vendor relationships, maintaining workplace standards, and ensuring a safe, efficient, and professional environment for employees and visitors. The ideal candidate is proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesCoordinate day-to-day facility operations and administrative activities.

Serve as the primary point of contact for maintenance requests, building issues, and workplace-related concerns.

Schedule and coordinate repairs, preventative maintenance, and vendor services.

Monitor facility work orders and ensure timely resolution of issues.

Support office moves, furniture installations, workstation setups, and space planning initiatives.

Manage relationships with vendors, contractors, and building management teams.

Maintain facility records, service agreements, and documentation.

Order and manage office, facility, and breakroom supplies while monitoring inventory levels.

Assist with workplace safety initiatives, emergency preparedness procedures, and compliance requirements.

Coordinate employee and visitor access, badges, parking, and building-related services.

Support special projects, office events, and workplace improvement initiatives.

Prepare reports and track facility-related expenses and budgets as assigned.