Facilities Project Assistant

Job Title:

Facilities Project Assistant Location:

Kansas City, MO 64114 Contract length: 11-month

Contract-to-Hire Pay:

$20/hr - $22.76/hr Facilities Project Assistant Qualifications Bachelors degree recommended High School Diploma/GED Required or Applicable experience may be substituted for education requirements. Required Applicable office/clerical experience Preferred Proficient in Microsoft Word, Excel, Access and PowerPoint required Facilities Project Assistant Description General administrative support for company projects Organize and maintain project files, filing system and project communications Provide data entry for projects. Track status of projects and produce monthly progress reports Maintain tracking system for projects Use MaintainX and ServiceNow to monitor, update, and track work orders, preventative maintenance, and service requests Update record copies, engineering project documentation and changes Provide information to facilitate questions regarding projects and prepare research information Record minutes from Project Manager/team meetings Answer phones and direct calls Sort incoming mail Collect and distribute client bills and invoices Type memos, correspondence, reports and other documents as requested Coordinate travel arrangements and any other internal services for various project needs Prepare outgoing mailings and labels, including e-mail and fax Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup Schedule and set-up client interviews, presentations and other meetings as requested Order and maintain supplies Update the project calendar and roster Assist in clericals needs on projects Maintain data entry of project contact list and project execution plans Performs other duties as assigned Complies with all policies and standards