Administrative Assistant Facilities Management

Administrative Assistant - Facilities Management Enterprise Bank & Trust - 3.6 St. Louis, MO Job Details Full-time 1 day ago Benefits Paid time off Volunteer time off Qualifications Computer operation Spanish Google Workspace Report writing Phone communication Expense management Facilities management Filing English Databases Administrative experience Invoice payment processing Salesforce Cloud Driver's License Policy & process development Math Organizational skills Trade school Contracts Order placement CRM system proficiency Productivity software Associate's degree 2 years Google Calendar Communication skills Property management Entry level Travel planning Client interaction via phone calls Full Job Description Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we're strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities. Together, there's no stopping you!

Job Title:

Administrative Assistant -

Facilities Management Job Description:

Summary Provide administrative support for the Facilities Department. Essential Duties & Responsibilities Provide administrative support for the Facilities Department including scheduling appointments and meetings; arranging travel; preparing expense reports; and composing correspondence Ensure all invoices are reviewed, approved and paid timely and according to Finance Dept and other requirements Coordinate departmental meetings, including organization, communication and distribution of meeting materials Provide administrative support for all legal contract activity, to include tracking critical dates, maintaining version control of drafts, filing final drafts, and updating databases Timely and accurate issuance of access control badges, fobs, etc. Provide exceptional customer service when handling telephone calls, vendors, associates, and clients Generate reports and coordinate information for presentations Timely and accurate handling of incoming facilities service requests and preparation of reports Timely and accurate handling of facility, equipment, fire, and security inspections, licenses, etc. Order and maintain supply inventories including office supplies, printed materials, furniture, and equipment Draft, update and maintain departmental procedures Perform other duties as required Qualifications Team-oriented, possess a positive attitude and work well with others Excellent interpersonal and customer service skills Strong organizational skills and detail-oriented with high degree of accuracy Ability to adapt, prioritize, handle multiple tasks, and work independently in a constantly changing environment Strong written and oral communication skills Strong math and problem solving skills Ability to handle sensitive information with complete confidentiality and professionalism Ability to operate standard office equipment, such as, computer workstations, calculators and copier Ability to travel to branch offices, if necessary. Less than 5% travel time Ability to lift 25 lbs. or 50 lbs. with assistance Bilingual in Spanish and English helpful Supervisory Responsibilities None Education and/or Experience Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training. Prior real estate, facilities, maintenance, or property management experience, a plus Valid driver's license. Must have own vehicle and ability to travel to branch offices, if necessary. Computer and Software Skills Microsoft office suite

Google Mail and Calendar Bankway Salesforce Certifications, Licenses, and Registrations None Equal Opportunity Statement:

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at . Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings. If you would like more information about your EEO rights as an applicant under the law, please click .