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AM
Albany Med Health System
Operations Expense Coordinator - Facilities Management
Career Insights for Facilities Specialist / Coordinator
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Based on New York data
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What they do
A Facilities Specialist or Coordinator is in charge of building and equipment maintenance, building security systems, emergency plans, often for specific buildings only. May be involved in planning of new facilities. Acts as contact person between employees and outside contractors.
$80,223 / year median in New York
+8% projected growth
Job Description
Salary Range The expected base rate for this Glens Falls, New York, United States-based position is $19.32 to $28.98 per hour. (Exact rate is determined on a case-by-case basis commensurate with experience level, as well as education and certifications pertaining to each position which may be above the listed job requirements). The Impact You Can Make The Operations Expense Coordinator (OEC) serves as the coordinator of all Facilities and Environmental Services (EVS) operational expenses. The OEC works directly under the Lead Expense Operations Coordinator. You will be maintaining workflow and providing on-the-job training as needed to keep the staff working at an optimum level. How You Will Fulfill Your Potential (Responsibilities) Maintains accurate records of vendors and invoicing, including aging reports, monthly statements payment schedules, deposit requirements. Reviews pricing variances and adjust discrepancies on incoming invoices. Requisitioning of Purchase Orders to include the follow-up on assigning and distribution to managers and vendors as required. Reconciliation of invoice to PO for all department purchases. Collection of data to produce accountability reports against department or project budgets. Initiates communication with vendors and appropriate personnel to collect missing documentation. Works directly with vendors to ensure accurate collection of invoices and the timely payment of these. Regularly engages with system AP and Materials Management as well as local Finance department to keep the purchasing resources operational. Maintain the integrity of Project budgeting and spending as to the accuracy of information collected and ascribed to entered invoicing, requisitions and reconciliation of accounts. Input Invoice data into Workday What You Bring (Qualifications)