Facilities Assistant

To Apply for this Job Click Here Our client is seeking a reliable Facilities Assistant to support daily office operations within a mission‑driven environment. This role is best suited for someone who genuinely enjoys being on their feet, supporting meetings and events, and serving as a welcoming presence for staff and visitors. While this position includes front‑desk coverage, it is not a traditional receptionist role, as it blends facilities, events, and office support. Hours are generally 9:00am-5:00pm with flexibility for early morning meetings or end‑of‑day events, and the role is fully onsite five days per week.

Key Responsibilities:

Support daily facilities and office operations primarily on one floor of the office Ensure conference rooms are clean, functional, and fully set up for meetings throughout the day Assist with meeting setup, room turnover, refreshes, and end‑of‑day breakdown Coordinate catering support and assist with the flow of external guests during meetings and events Maintain cleanliness and organization across executive offices, pantries, kitchens, copy rooms, and common areas Monitor and restock office supplies, pantry items, and meeting room materials Conduct daily walkthroughs to assess cleaning quality and flag maintenance needs Provide front desk coverage two days per week, greeting visitors, managing calls, and signing for packages Enforce office access and visitor procedures in coordination with facilities and security Assist with events, special projects, and facilities initiatives as needed

Qualifications:

3+ years of experience in office support, facilities, reception, hospitality, or similar roles (flexible) Strong customer‑service mindset with a warm, confident, and professional demeanor Comfortable working independently without constant oversight Highly organized, proactive, and detail‑oriented Able to remain flexible with schedule adjustments for meetings or events Comfortable being on your feet and performing light physical tasks (lifting up to ~20 lbs)

Compensation/Benefits:

Up to $110K base salary + paid overtime 100% employer‑paid medical, dental, and vision coverage for employee and family PTO package Office closed between Christmas and New Year's 401(k) with employer contribution (paid semi‑annually) A1458284NY-Perm_1778185295 To Apply for this Job Click Here