Essential Duties & Responsibilities Fleet & Field Support:

Assist the FOM with daily administrative tasks and documentation. Provide hands-on assistance for vehicle retrieval following breakdowns or maintenance work.

Donor Database & Stewardship:

Create and maintain a comprehensive donation customer database. Responsible for scheduling donation trailer visits and following up with donors via thank-you notes.

Maintenance Tracking:

Monitor and log service intervals for all vehicles and \"Big Joe\" material handling equipment to ensure safety and compliance.

Facility Equipment Oversight:

Act as the primary point of contact for service calls and repairs regarding warehouse dock levelers, overhead doors, and specialized equipment.

Vendor Coordination:

Schedule and follow up on service visits with external technicians to minimize equipment downtime.

Compliance & Safety:

Ensure compliance with fleet program policies, DOT regulations, and Agency safety standards (CARF, HIPAA). Always promote a culture of safety and seek cost-saving opportunities.

Records Management:

Maintain accurate digital files for service history, warranties, and equipment inspections.

Other Duties:

Perform other duties as assigned. Supervisory Responsibilities None Education Requirements High School diploma or equivalent. Associates degree or equivalent combination of relevant education and experience preferred. Working knowledge of DOT and OSHA regulations preferred. Experience Requirements 2+ years in logistics, fleet coordination, or maintenance scheduling. Proficiency in Microsoft Office, specifically Excel, and comfort with fleet management software. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to maintain a valid driver's license and a driving record acceptable to GESMV's liability insurance provider. Ability to pass a criminal background check. Ability to pass random drug screenings.

Skills & Abilities Self-Starter:

Ability to quickly adapt, prioritize, and manage multiple tasks from start to finish.

Detail-Oriented:

Strong organizational skills with a \"detail-first\" mindset for managing databases and calendars.

Communication:

Strong phone presence with the ability to gather input from multiple sources and interact professionally with donors and vendors.

Problem Solver:

Ability to react to dynamic circumstances and prioritize urgent repairs alongside routine maintenance. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ability to regularly stand, walk, use of hands to finger, handle, or operate objects, tools, or controls The occasional ability to climb, balance, stoop, kneel, crouch, or crawl, and smell. The ability to regularly lift and/or move up to 10 pounds. The ability to frequently lift and/or move up to 25 pounds. The ability to occasionally lift and/or move up to 50 pounds. The ability of close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee works in outside weather conditions and is occasionally exposed to risk of electrical shock The noise level in the work environment is usually moderate The above duties and responsibilities are essential job functions subject to reasonable accommodation. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job and/or apply for the position, absent undue hardship.

This job description is not to be interpreted as an all-inclusive list of duties, responsibilities, or requirements. Employees may be required to perform additional job- related tasks as assigned, subject to reasonable accommodation. Goodwill Easterseals Miami Valley is firmly committed to Equal Employment Opportunity (EEO) and Affirmative Action (AA) compliance with all Federal, State, and local laws that prohibit employment discrimination on the basis of age, sex, color, race, creed, national origin, religion, marital status, citizenship status, ancestry, sexual orientation, gender identity and/or expression, genetic information, disability status, protected veteran status, membership or activity in a local human rights commission, status with regard to public assistance, or any other classification protected by applicable law. 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