A Facilities Specialist or Coordinator is in charge of building and equipment maintenance, building security systems, emergency plans, often for specific buildings only. May be involved in planning of new facilities. Acts as contact person between employees and outside contractors.
The Administrative Coordinator processes invoices for all COA Strings assigned, utilizing University provided software. Reviews contract pricing to ensure accuracy with billing prior to processing requisitions for payment. Reconciles expenditures and budget revisions by utilizing the Campus Reporting Hub (Oracle-Talon) and Excel. Balances Pro Card receipts to Credit Card Statements and, if necessary, re-allocates to correct Organization / account code. Performs administrative services for all Facilities Committees. Assists other employees with similar duties as time permits. Support front desk activities as needed including: answering phones, greeting contractors and assisting with check-in/out of keys, responding to technician radio calls, following policy and procedure for staff and faculty key pick-ups, other duties as cross-trained. Any other duties as assigned. Tennessee Tech is an Equal Opportunity/Affirmative Action employer.
Minimum Qualifications:
High school diploma/GED with at least two years of professional clerical/general office experience or a Bachelor's degree in Accounting from an accredited institution. Ability to interpret and apply university policies, procedures, and budget/accounting processes. Excellent written and oral communication skills. Excellent computer skills and proficiency with a variety of computer applications, including software such as, but not limited to, MS Outlook, MS Word, MS Excel, PowerPoint, on-line systems and Internet. Ability to work with minimum supervision. Ability to manage workload and meet deadlines. Ability to multi-task effectively in a varied, high-volume environment. Detail-oriented with excellent organizational skills and the ability to prioritize objectives.
Preferred Qualifications:
Experience in an institutional/educational environment. Experience with Oracle (Talon). Knowledge of Tech Policies and Procedures. Experience with Robert's Rules of Order parliamentary procedures.
Essential Functions:
Utilize University software to process invoices for payment. Reconcile all assigned Org/Indexes by utilizing the Campus Report Hub and Microsoft Excel. Reconcile Pro Card receipts to credit card statements. Perform administrative services for all Facilities Committees. Perform other duties as assigned in support of the department's administrative and financial needs.
Physical Demands:
Those typical to perform the job duties listed.
Work Hours:
Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m.
Special Instructions:
Applicants will required to electronically upload a cover letter addressing how the applicant's skills and abilities meet the qualifications for the position, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.
Salary:
Level S2, Grade 6.
Benefits:
Tennessee Tech offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month, one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.
