Posting Details Posting Summary Working Title Facilities Assistant Role Title Prog Admin Specialist I Role Code 19211-SW FLSA Nonexempt Pay Band 04 Position Number 283W0214 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico

• 087 Hiring Range $27
• $32/ hour Emergency/Essential Personnel No EEO Category N-No EEO-4 Reporting Full Time or Part Time Part Time Does this position have telework options?
• Telework options are subject to change based on business needs
• No Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule As scheduled by the supervisor. This is an on-site position. Sensitive Position No Job Description Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population. Provides comprehensive administrative and project coordination support for the college's construction, capital outlay, maintenance reserve, and locally funded projects and programs. The position assists the Director of Facilities Management & Planning and the Facilities Manager in the day-to-day operations of their respective divisions and supports the planning, coordination, and administration of projects across all college campuses. Responsibilities include developing project schedules; preparing and maintaining project and contract documentation; coordinating the bidding process; tracking and reconciling project-related paperwork, spreadsheets, budgets, and schedules; communicating with internal departments, end users, contractors, vendors, project managers, and other stakeholders. The Facilities Assistant assists in monitoring and documenting contractor performance and communicates concerns to Facilities management. The position supports projects requiring review or approval by the Virginia State Bureau of Capital Outlay Management ( BCOM ), assists in maintaining required documentation and coordination, and supports compliance with applicable building codes and local, state, and federal requirements. The position responds professionally and promptly to internal and external faculty, staff, students, customers, contractors, vendors, and the public, providing accurate information and appropriate follow-through. Demonstrates sound judgment and effective decision-making in prioritizing requests, adapting to changing priorities, resolving issues, and supporting multiple projects simultaneously. Performs special projects and other duties as assigned in support of the college's facilities management, planning, construction, and capital improvement objectives. Provides administrative support through record keeping, tracking project-related procurement and purchasing documentation, maintaining the work order system, tracking job orders, developing and maintaining spreadsheets, and coordinating project-related information. Project assignments may range from routine maintenance and construction activities to complex projects involving multiple departments and stakeholders. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Knowledge of building trades, construction practices and procedures, and applicable building codes and regulations, including

OSHA , NFPA

, and DGS . Knowledge of DGS and VCCS procedures and requirements. Demonstrated ability to support the planning and coordination of construction projects, monitor and document contractor work, and understand technical, contractual, and regulatory requirements relevant to assigned responsibilities. Ability to coordinate assigned project activities, read and interpret architectural and engineering drawings, maintain project documentation, and support the administration of multiple contracts. Proficient in Microsoft Office applications, including Word, Access, and Excel. Strong customer service, organizational, and communication skills, with the ability to effectively interact with students, faculty, staff, contractors, and other stakeholders.

Required:

• High school diploma or equivalent.
• Valid driver's license.
• Experience in construction, facilities management, construction project coordination, project administration, or a related field.
• Experience maintaining project, construction, contract, or comparable technical documentation.
• Experience using computer applications, spreadsheets, databases, or project-tracking systems.
• Demonstrated ability to coordinate multiple assignments, priorities, and deadlines.

Additional Considerations Preferred:

• Experience supporting construction, renovation, capital outlay, maintenance reserve, or facilities projects.
• Experience working with architectural/engineering drawings, construction documents, contracts, or related technical documentation.
• Experience with state or public-sector construction, procurement, or facilities processes.
• Experience with eVA, Newforma, e-Builder, Procore, Construction Hive, or comparable systems.
• Knowledge of

DGS , VCCS , OSHA , NFPA

, building-code, or related requirements.

• OSHA 30-Hour Construction certification. Candidates without the certification must complete the course within six months of hire. Operation of a State Vehicle Yes Supervises Employees No Required Travel Travel will be required between college campuses and locations. Posting Detail Information Posting Number WGE_3494P Recruitment Type General Public
• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/02/2026 Job Close Date 10/18/2026 Open Until Filled No Agency Website www.

reynolds Contact Name Email talent@reynolds.edu Phone Number Special Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https:

//jobs.vccs.edu/postings/101873 Supplemental Questions Required fields are indicated with an asterisk (

• ).

Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents Other Document Certificate Alternative Hiring Process Letter License