Development Coordinator at Regional Parks Foundation Development Coordinator at Regional Parks Foundation in Oakland, California Posted in 21 days ago.

Type:

full-time

Job Description:

Reports to:

Director of Advancement Supervisees:

None Classification:

Full-time, Non-Exempt Compensation Range:

$36.06-$40.86/hour

WHO YOU ARE

You are a nature-loving self-starter who takes initiative, with an eye for detail that keeps donor records clean and accurate. You communicate warmly and professionally, whether drafting a gift acknowledgement or fielding a donor's question. You are energized by joining a small team in an entrepreneurial environment, ready to build systems from the ground up, all in service of our East Bay Regional Parks.

RESPONSIBILITIES

Donor Relations & Stewardship Serve as the primary point of contact for donor inquiries and provide responsive, professional donor serviceProcess and acknowledge gifts, coordinate pledge fulfillment, and ensure timely, personalized donor communicationsCoordinate donor stewardship activities, including recognition programs, mailings, cultivation efforts, and appreciation eventsPrepare donor correspondence and other stewardship materialsCollaborate with East Bay Regional Park District counterparts to ensure a seamless donor experienceDatabase Management & Gift Processing Manage the donor database (CRM), ensuring accurate gift processing, data integrity, and complete donor recordsGenerate reports to support fundraising operations and decision-makingTrack donor interactions and engagement, conduct regular data audits, and maintain accurate documentationReconcile gift records with finance staff and support compliance with applicable policies and reporting requirementsAnnual Fund & Membership Support Coordinate annual fund and membership activities, including direct mail, email, online giving, renewals, and donor communications.

Monitor campaign performance and track key metricsSupport donor acquisition, retention, and peer-to-peer fundraising initiativesMaintain online giving platforms and donation pagesMajor Gifts & Campaign Support Conduct prospect research and prepare briefing materials for donor meetings and solicitationsMaintain major gift prospect records, pipeline reports, and campaign trackingCoordinate logistics for donor visits, meetings, and cultivation activitiesSupport capital campaign planning, tracking, and reporting as neededDevelopment Operations & Administration Coordinate day-to-day development operations, including calendars, files, meeting support, budgets, vendors, and department suppliesSupport Board Development Committee meetings by preparing agendas, materials, and minutesAssist with compliance matters to ensure the Foundation remains in good standing Support the Executive Director and Director of Advancement on special projects as neededCommunications & Marketing Support Coordinate with communications functions to develop donor-facing materials Assist with creation of annual reports, impact reports, and case statements Support development of campaign materials and collateral

MINIMUM QUALIFICATIONS

Required Experience Three (3) or more years of experience in nonprofit development, donor relations, office administration, or related field Experience with database management and process improvement Customer service or client relations experience Preferred Experience Experience with Blackbaud Raisers Edge and NXTPrevious nonprofit development or fundraising experience Event coordination experience Education Bachelor's degree preferred High school diploma or equivalent required License/Certification Valid California Driver's License

KNOWLEDGE, SKILLS & ABILITIES

Knowledge Of:

Basic fundraising principles and donor relations best practices Database management and CRM systems Gift processing and acknowledgment procedures Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Online giving platforms and digital fundraising tools Customer service principles Basic project management

Ability To:

Maintain high attention to detail and accuracy Organize and prioritize multiple tasks and deadlines Communicate professionally and warmly with donors and stakeholders Work independently and as part of a team Maintain confidentiality and handle sensitive information appropriately Learn new systems and technologies quickly Write clearly and proofread carefully Provide excellent customer service Exercise sound judgment and problem-solving skills Adapt to changing priorities in a dynamic environment Work with diverse individuals and groups

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Hybrid work environment - will work remotely with regular presence in EBRPD offices (Oakland and Pleasanton) and park sitesStandard business hours (Monday-Friday, 9am-5pm) with flexibility for occasional evening or weekend events Primarily office-based computer work with ability to sit for extended periods Occasional light lifting and carrying (up to 25 pounds) for event setup and office needs Local travel within the Bay Area for meetings, events, and park site visits

TO APPLY

Please submit your resume/cover letter through our online application portal. Applications will be reviewed on a rolling basis until the position is filled. Priority consideration given to applications received by August 7, 2026. The Regional Parks Foundation is an equal opportunity employer committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, and/or any other protected classes. recblid vkzhq73y5uhb3uxs47wqihghs1qsoe