Grants Coordinator

The Grants Coordinator plays a critical role in supporting the organization's fundraising and development initiatives by managing the grant application process, ensuring compliance with funding requirements, and maintaining relationships with funders. This position involves researching potential funding opportunities, preparing grant proposals, tracking deadlines, and managing post-award reporting to ensure funding aligns with the organization's mission and goals.

Key Responsibilities:

Enter, update, and verify data in spreadsheets, databases, and project/grant management systems.

Prepare and submit grant proposals, reports, and supporting documentation in coordination with program staff.

Maintain accurate and organized digital and physical filing systems (e.g., for permits, donor records, contracts).Perform general administrative tasks, including answering phones, managing emails, filing, and scheduling meetings.

Coordinate logistics for meetings, site visits, and other events.

Monitor deadlines for reports, proposals, and compliance requirements.

Communicate with vendors, subcontractors, or funders to clarify documentation or resolve discrepancies.

Support HR and office operations including onboarding, supply inventory, and internal communications.

Ensure confidentiality and security of sensitive organizational, patient, or donor information.

Assist with preparing presentations, reports, and summaries for management or board meetings.

Maintain and update CRM/grant management software (e.g., Salesforce, Raiser's Edge, Blackbaud, DonorPerfect, etc.).