Grant Administrator

Please see Special Instructions for more details.

PLEASE NOTE

This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. University Program Specialist Working Title Grant Administrator Competency Level Journey Home Department CHHS - Dean's Office - 31500 Primary Purpose of Organizational Unit The Office of Research and Faculty Affairs (RFA) within the College of Health and Human Services (CHHS) supports faculty, staff, and students in advancing sponsored programs, research and scholarship, innovation, and faculty development across the faculty life cycle. The office works to strengthen the college's research and scholarly environment by providing comprehensive support for externally and internally funded activities. RFA supports these efforts through a range of services including pre-award and post-award sponsored program support, statistical and methodological consultation, grant editing and proposal development assistance, faculty success initiatives, facilitation of new interdisciplinary collaborations, leadership development, and support for reappointment, promotion, and tenure (RPT) processes. The office also assists with other faculty-related needs that contribute to professional growth and research productivity. The CHHS Grant Administrator is a member of the Office of Research and Faculty Affairs' core support team and plays a key role in facilitating sponsored program activity across the college. This position works closely with the RFA team, the university's Sponsored Programs and Research Compliance (SPARC) office, and other college administrative units to support faculty in the development, submission, and management of funded projects. The position reports directly to the Associate Dean for Research and Faculty Affairs and collaborates with campus partners to ensure effective coordination of grant administration and compliance with institutional and sponsor requirements. College College of Health and Human Services - 315 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "

Doctoral Universities:

High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position Responsibilities include: Managing a portfolio of externally funded grants and internal awards, providing comprehensive administrative and financial oversight throughout the lifecycle of each project. Independently managing the financial aspects of sponsored programs, including monitoring budgets, reviewing expenditures, forecasting spending, and ensuring compliance with sponsor and university policies. Supporting faculty throughout the pre-award process, including proposal development, budget preparation, coordination of submission materials, and guidance on sponsor requirements in collaboration with Sponsored Programs and Research Compliance. Providing post-award administrative support to faculty and project teams, including coordination of personnel appointments, purchasing, subaward administration, tuition support, and travel related to sponsored projects. Assisting with faculty development and research capacity-building efforts by providing guidance on grant processes, supporting proposal planning, and helping faculty navigate funding opportunities and administrative requirements associated with sponsored programs. Developing and maintaining tracking systems to monitor grant activity, including salary allocations, subawards, and other project expenditures to ensure accurate financial oversight and appropriate use of funds. Exercising independent judgment to proactively identify potential financial, administrative, or compliance issues and implement solutions before they impact project timelines or sponsor requirements. Preparing financial reports, budget analyses, and spending projections to support faculty and college leadership in the effective management of sponsored project funds. Reviewing, evaluating, and authorizing payment of subaward and subcontractor invoices, ensuring expenditures align with project budgets, sponsor guidelines, and federal cost allowability principles. Minimum Education and Experience Requirements Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred education, professional skills and experience Two years of experience in university business administration, grant and contract administration, or an equivalent combination of education and relevant professional experience. Experience working with university research administration and financial systems such as OSPREY, InfoEd Global, and Banner, or comparable enterprise systems. Demonstrated experience supporting projects funded by both internal and external sponsors, including familiarity with sponsor guidelines and administrative requirements. Strong knowledge of budget development, financial monitoring, and expenditure management, particularly within sponsored programs or research-related activities. Required Certifications or licensure

N/A FTE 1.0 FTE

(40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00am - 5:00pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 8125 Job Posting Date 03/20/2026 Posting Close Date 03/27/2026 Number of Openings Single Incumbent Special Notes to Applicants

PLEASE NOTE

: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting https:

//jobs.uncw.edu/postings/38879 Applicant Documents Required Documents Resume Cover Letter Optional Documents