Pawnee Nation of Oklahoma Job Description Planning & Tribal Development Coordinator Education Level:

Min. 2-year degree and/or vocational training certifications in related field. Travel %:

Minimal Job Shift:

Day Job Category:

Office Administration Division:

Planning & Tribal Development Department:

Planning Supervisor:

Department Director Position Overview & Essential Functions Under the general direction of the Planning & Tribal Development Director, the Coordinator will Develop and implement goals and objectives aligned with Pawnee Nation priorities. Plan, coordinate, and evaluate grant-funded projects. Engaged confidently with Pawnee Nation leadership, consultants, and contractors. Ensure projects are completed within scope, budget, and timeline. Collaborate with Department Director, programs, and departments to identify project scope, goals, deliverables, resources, budgets, and timelines. Review and interpret funding announcements and grant opportunities, proposal guidelines with strong reading comprehension. Take initiative to learn and apply relevant process, policies, and procedures. Work independently and demonstrate self-motivation in managing tasks and responsibilities. Learn and support all aspects of the Indian Community Development Block Grant (ICDBG) and other infrastructure grants, including: Environmental assessments Implementation scheduling Annual reporting Budget monitoring Program delivery and compliance Draft and assist in preparing grant proposals in coordination with other programs. Monitor ICDBG and other grants to ensure timely completion of objectives and compliance. Facilitate internal and external meetings, prepare documentation, and follow established procedures Serve as a liaison to funding agencies throughout the project lifecycle. Communicate professionally and effectively, both verbally and in writing. Prepare and submit narrative and financial reports to internal and external stakeholders. Lead or assist in drafting grant proposals and coordinating with other programs to secure funding. Learn and support procurement processes, including purchase order preparation in accordance with Pawnee Nation Fiscal Policies & Procedures. Maintain accurate and confidential program and vendor files. Perform other duties as assigned by the Division Director, consistent with the scope of the position.

Educational Requirements Minimum:

Associate's degree in tribal government, general business, communication, or related field AND/OR certified vocational training in a related area.

Preferred:

Bachelor's degree in public administration, business, communication, or a related field. Experience Preference Relevant work experience and/or training may be considered in lieu of formal education. Minimum of two (2) years of experience in project management or coordination. At least one (1) year of experience in grant/proposal writing or similar business communication. Pawnee Nation of Oklahoma Division of Planning & Tribal Development Planning & Tribal Development Coordinator - Interview Questions Overview -As part of a new approach to finding the best candidate for the Division of Planning & Tribal Development, it is with considerable thought and intention to provide a list of potential interview questions that will be used, if a candidate is given the opportunity to interview for the open position of Planning & Tribal Development Coordinator .

The intent is to prioritize:

assessment of the right fit over pressure ensure effective communication to assess suitability for the role a more insightful interview, attributed to preparedness Icebreakers Please formally introduce yourself and provide any information about yourself to help us get to know you. General Questions Why are you interested in the Pawnee Nation as a potential employer? Why are you interested in the position of Planning & Tribal Development Coordinator? Describe a time you had to coordinate with multiple departments/teams to complete a project. What was your approach? Describe your experience working independently on projects? How do you prioritize tasks, when working on multiple projects? Project Management & Coordination What tools or methods do you use to track project progress and deliverables? How do you handle unexpected changes or delays in a project. Can you describe your experience working independently on projects? How do you ensure a project stays within scope, budget, and timeline? Grants, Administration, & Communication What experience do you have with writing grants, proposals, and/or business communications? How do you ensure general compliance of policies and procedures? What do you know about the Indian Community Development Block Grant? Technical Skills What experience do you have with environmental assessments or implementation schedules and if none, can you please provide your approach to learning and achieving these skills? How comfortable are you with interpreting funding announcements and guidelines? Teamwork & Collaboration How do you build relationships with potential team members; from inter-divisional, to other departments/divisions and externally? Tell us a time when you had to resolve a conflict within a team. What approach did you take? How do you ensure that everyone in a team is aligned with project objectives and goals? How do you handle situations where team members have different communication styles or work habits? What strategies do you use to keep a team motivated and engaged during a long-term project? Management & Leadership Style How do you describe your management or coordination style when leading a project? What role do you typically take in a team setting (leader, facilitator, contributor) and why? How do you manage stress or pressure when overseeing projects and deadlines? What type of management style do you prefer, of your supervisor? Why? What type of management style do you least prefer, of your supervisor? Why?