About Seed Sower Seed Sower, Inc. is a recovery-services nonprofit serving southern West Virginia. We operate an integrated ecosystem of services: certified recovery housing, peer support through The Well (the only certified Recovery Community Organization in West Virginia), non-emergency medical transportation, mobile outreach, and Seed Sower Behavioral Health. We have a team of about 34 people, and we braid earned revenue, federal and state grants, and local philanthropy to keep services in place for people who often have nowhere else to turn. The Role This position exists to make sure that what we promised a funder is what we deliver, and that we can prove it. Winning a grant is the easy part. The hard part is the months that follow — tracking deliverables against a work plan, catching a spending variance in month four instead of month eleven, and making sure the data a report requires was actually collected at the point of service rather than reconstructed from memory the week it is due. That work is what this job is. You will own grant program monitoring, data collection, and reporting across our funding portfolio. Secondarily, you will support the Executive Director on proposal development and help sustain our donor and community giving base. The Executive Director holds final editorial and approval authority on all grant narratives and submissions. This is a hands-on role in a small organization. You will build the spreadsheet, run the data quality check, sit down with a program manager who owes you numbers, and write the report. There is no compliance department to delegate to. There is, however, a direct line to leadership and real authority over how this function gets built. Key Responsibilities Grant Program Monitoring — primary function Serve as the central point of coordination for every active award: track deliverables and milestones against the approved work plan, monitor spending against budget by line, and watch performance measures against target. Maintain a tracking workbook for each award, logging line-item expenditures and rolling them up by month and budget line, so that budget position is known at any point in the period rather than at closeout. Track match, in-kind, and cost-share requirements and document their satisfaction. Monitor period-of-performance dates, carryover, and rebudgeting thresholds, and flag when a change requires funder prior approval. Identify compliance risk early — underspending, unmet deliverables, missing documentation, lagging enrollment — and bring it to the Executive Director with options while there is still time to correct it. Prepare for and support funder monitoring visits, desk reviews, and audit requests, including the annual financial audit and any single-audit requirements. Data Collection and Management — primary function Work with program leads to design and maintain data collection tools and workflows so that required measures are captured consistently at the point of service. Train and support frontline staff on what to collect, when, and why — and follow up when collection slips.

Run routine data quality checks:

completeness, timeliness, duplicates, and internal consistency. Fix root causes rather than cleaning the same problem every quarter. Maintain the flow of program data from collection into our reporting systems and dashboards. Work within funder-specific data requirements and systems as applicable, including federal performance measure protocols and any required client-level reporting platforms. Reporting — primary function Work with the Executive Director to compile and submit accurate, on-time programmatic and financial reports to every funder: monthly, quarterly, semiannual, annual, and closeout. Maintain a master reporting calendar covering all awards, with internal deadlines set far enough ahead of funder deadlines to allow review. Coordinate with finance so that programmatic and financial reporting reconcile to each other and to the general ledger. Produce internal reporting that tells the Executive Director and the board where each award stands. Maintain documentation sufficient to support every number reported. Proposal Support — secondary Research and maintain a pipeline of federal, state, foundation, and local funding opportunities, and bring viable ones to the Executive Director with an eligibility read and a recommendation. Assist the Executive Director in the proposal process: draft and edit assigned narrative sections, develop budgets in coordination with finance, secure letters of support, assemble attachments, maintain registrations, and prepare final packages for submission through Grants.gov, state portals, and funder platforms. The Executive Director is the final editor and approving authority; nothing leaves this organization without that sign-off. Maintain a library of reusable content — organizational history, program descriptions, outcomes data, audited financials, certifications, and registrations such as SAM.gov and UEI. Development and Fundraising Support — secondary Support individual, corporate, and faith-community giving: donor records, acknowledgment, and stewardship. Support board-led fundraising activity, including events, campaigns, and sponsorships. Prepare materials that make the case for support — impact reports, one-pagers, and presentations — drawing on the outcomes data this role already maintains. Required Qualifications One or more years of experience in grant management, program compliance, data and outcomes reporting, or a closely related field — or equivalent demonstrated ability. Strong working knowledge of spreadsheets. You should be able to build a tracker with lookup and conditional-sum formulas without being walked through it. Demonstrated attention to detail and follow-through. Clear writing, with the ability to explain program performance to a funder in plain language. Ability to work with frontline staff to get data collected Ability to work independently, manage competing deadlines across multiple awards, and operate without close supervision. Valid driver's license and reliable transportation. Ability to pass a background check consistent with our funder and licensing requirements. Preferred Qualifications Experience with federal awards and the compliance environment that comes with them — 2 CFR Part 200, federal financial reporting, performance measure protocols, single audit. Experience with data platforms, outcomes dashboards, CRMs, or client-level reporting systems. Familiarity with the behavioral health, substance use recovery, housing, or human services funding landscape — SAMHSA, HRSA, HUD, ARC, state behavioral health agencies, or opioid settlement funds. Personal or professional connection to recovery, and comfort working alongside a staff and participant community in which lived experience is common and valued. Knowledge of southern West Virginia and its funders, employers, and civic networks. What Success Looks Like in Year One Every active award reporting on time, with no funder findings for late or incomplete reporting. A single master reporting calendar and a tracking workbook for every award, current enough that budget position and deliverable status can be answered on the spot. Program data collected consistently enough that reporting means pulling numbers, not chasing them. At least one spending or performance variance caught and corrected early enough to matter. A clean audit and clean funder monitoring, with documentation produced on request rather than assembled under pressure. Growth in proposal volume, with less Executive Director time required per submission than in the prior year. Seed Sower, Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, age, disability, religion, veteran status, or any other protected status. We encourage applications from people with lived experience of recovery.

Pay:

From $18.00 per hour Expected hours: 36.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person