An Inventory or Supply Specialist specializes in tracking and managing inventory and supplies to improve production or distribution at a company or organization. Manages purchase orders, or distribution of materials between different centers of a large company.
Performs technical and administrative work managing the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of a County warehouse, storeroom, supply yard, or departmental specialty commodities area. Work may also involve the operation of certain automotive type and heavy equipment utilized for unloading, relocating, and loading inventory and construction supplies such as heavy pipe., rock, and gravel.
ESSENTIAL JOB FUNCTIONS
Procures of a variety of equipment, materials, and supplies in compliance with County purchasing policies and regulations. Receives requests for equipment, materials, and supplies: researches and determines appropriate procurement method; develops and/or verifies specifications; reviews prepared requests for bid/proposal; and evaluates vendor responses. Places orders with vendors using a county procurement card or county Purchasing software. Researches vendors, current catalogues, and online sources to determine the most competitive pricing for parts and equipment.
Processes inventory at receiving:
receives materials, equipment, and supplies; verifies packing slips, quantity, and quality of items received against purchase orders and/or specifications; and notifies supervisor of discrepancies. Shelves and stores materials, equipment, and supplies: performs accurate count of incoming materials; enters items into database; ensures proper shelving of inventory; updates stocking levels; and maintains inventory locations. Issues parts, tools, supplies, orders, or other items fills requisitions from stock of parts and supplies from inventory; reviews requests to ensure accuracy and closes out completed requisitions; and maintains logs/records of all materials checked out or issued. Estimates stock needs and consults with supervisors and other officials as to changes in inventory levels and reorder points; notifies supervisor of low stock levels. Maintains accurate records of procurement activities and inventory; reviews all invoices for accuracy; investigates and resolves any discrepancies; and conducts inventory counts. Enters data from received purchase orders and creates documents and reports in the County's financial system for the issuance of purchase orders for goods and services, in accordance with established procedures. Reconcile procurement card statements at the end of each billing cycle. Depending on area of assignment, maintains storage of hazardous materials and/or waste; ensures compliance with safety rules and regulations, policies and procedures; and coordinates removal of waste materials as needed. Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.
Education and Experience:
An equivalent combination of relevant training, education and experience: High school diploma or equivalent. One (1) year of experience in the receipt, storage, control, and issuance of materials, parts, and related stock items. Licenses and/or
Certificates:
Must maintain a valid driver's license. Knowledge of departmental policies, plans, and procedures. Knowledge of modern office practices, plans, and procedures. Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications. Knowledge of inventory methods, procedures, and records used in maintaining control over property and equipment. Knowledge of office practices, procedures, and use of equipment. Knowledge of standard office computer equipment and software applications; ability to maintain accurate records and reports. Skill in effective communication, both orally and in writing. Skill in prioritizing and organizing work. Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier. Ability to perform multiple tasks with accuracy and attention to detail. Ability to ascertain priorities and meet deadlines and objectives. Ability to make arithmetic computations accurately and rapidly. Ability to make recommendations and to use resourcefulness and tact in solving new problems. Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor. Ability to follow written and oral instructions. Ability to operate a motor vehicle. Ability to provide internal/external guidance and customer assistance via all forms of communication. Ability to use computers for data entry, word processing, and/or accounting purposes. Ability to author reports, business correspondence, and procedure manuals. Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.
PHYSICAL DEMANDS
Stooping, sitting, crouching, walking, pulling, lifting, hearing, seeing up close, seeing far away, kneeling, reaching, pushing, talking, standing, finger movement, repetitive motions, depth perception. Frequent lifting of up to 25 pounds; occasional lifting of up to 50 pounds.
WORK ENVIRONMENT
Work requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and/or dust.
RISK/SAFETY CONDITIONS
This position requires some exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, assault and battery, heavy equipment, communicable disease, etc.). To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.
