An Inventory or Supply Specialist specializes in tracking and managing inventory and supplies to improve production or distribution at a company or organization. Manages purchase orders, or distribution of materials between different centers of a large company.
Facilities Inventory Specialist (Johns Hopkins Facilities and Real Estate) Johns Hopkins University - 4.0 Baltimore, MD Job Details Full-time $21.80 - $37.80 an hour 18 hours ago Qualifications Customer service High school diploma or GED Records management Management reporting Full Job Description Affiliated Office Address Baltimore, MD, United States Requisition
ID 121978
Date Created July 31, 2026 Job Function Facilities/Skilled Trades Exempt Status Non-Exempt Shift Type Full Time Schedule Monday - Friday Worksite 45-
MD:
JH at
Keswick Work Modality On-site:
90-100% of hours worked on-site We are seeking a Facilities Inventory Specialist who will be responsible for managing the day-to-day operations of the Johns Hopkins University Facilities and Real Estate (JHFRE) storeroom supporting Facility Operations. The specialist is responsible for inventory tracking, material distribution, and maintaining appropriate stock levels to support Facility Operations in the maintenance and operation of assigned facilities on the Homewood Campus. The specialist will help establish and maintain consistent inventory practices, improve visibility into materials usage, and support cost control efforts across Facility Operations. This position serves as an operational resource within Facility Operations and works closely with technicians, supervisors, Procurement, vendors, and
JHFRE IT
to support accurate receiving, stocking, issuing, replenishment, and related system activity. The role is also intended to reduce the administrative burden currently carried by technicians and supervisors for routine inventory-related tasks. This position is part of the Facility Operations team and will report to the Facility Operations Shop Manager. This role is responsible for the operational management of the Facilities storeroom and related inventory areas, including receiving, inventory control, material distribution, and replenishment. The position serves as a key point of coordination between Facility Operations, Procurement, and vendors to help ensure timely availability of materials and accurate inventory tracking. The position is expected to support consistent inventory processes, maintain accurate records, identify routine discrepancies, and provide regular reporting on inventory conditions and performance. The role does not establish departmental policy or broader system strategy, but it does support operational readiness, data accuracy, and process consistency within its assigned scope. Specific Duties & Responsibilities Storeroom Operations Serve as the primary contact for Facility Operations staff requesting materials. Manage receiving, stocking, and issuing of materials. Ensure proper labeling, categorization, and storage. Maintain a clean and compliant storeroom environment. Maintain accurate records of all inventory, including parts, supplies, and equipment. Procurement and Inventory Management Monitor stock levels and initiate reorders based on established thresholds. Coordinate with Procurement and vendors for timely delivery. Track inventory levels and usage trends to help maintain appropriate stock levels. Conduct regular cycle counts and periodic full inventory audits. Maintain min/max levels and reorder points. Identify routine discrepancies, obsolete materials, excess stock, or other issues affecting inventory accuracy or efficiency, and elevate them as appropriate. Support timely response to material needs while helping reduce avoidable stockouts and rush orders. Operational Coordination Coordinate with maintenance teams to help ensure parts availability for planned and reactive work. Support supervisors and technicians by assuming responsibility for routine inventory-related administrative tasks, record upkeep, and coordination. Help improve consistency in day-to-day inventory practices across Facility Operations. Performance Management Establish, track, and review Key Performance Indicators (KPIs) related to inventory accuracy, usage trends, stock availability, stockouts, obsolete inventory, turnaround time, and rush order activity. Provide monthly feedback to the Shops Manager and Facilities leadership on established KPIs, inventory conditions, and improvement opportunities. Recommend opportunities to improve efficiency and fiscal accountability. Systems and Data Support Collaborate with
JHFRE IT
to support system integrity and coordination between Maximo and Workday. Review and validate inventory and system data. Support testing, data validation, training, and process changes related to inventory systems and workflows, as assigned. Help identify data, process, or control issues that may affect inventory accuracy or operational readiness. Minimum Qualifications High school diploma or graduation equivalent. Three years of experience in facilities coordination, office management, logistics, or administrative operations. Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula. Strong organizational and multitasking skills in a fast-paced environment. Comfortable working in an operational or industrial environment. Strong communication and customer service skills. Ability to maintain accurate records and support basic reporting. Ability to lift and move packages as needed. Preferred Qualifications Associate's or Bachelor's degree in a related field. Experience working in higher education. Knowledge of MRO (maintenance, repair, operations) supplies Experience supporting inventory-related reporting, data validation, or process improvement efforts Technical Qualifications and Specialized Certifications Familiarity with CMMS or ERP systems such as Workday and Maximo. Proficient with Microsoft Office and basic procurement, ticketing, or inventory systems. Ability to support basic analysis, reporting, and data validation related to inventory operations.
JH at Keswick Department name: Building Operations and Maintenance Personnel area: University Administration Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law https:
//www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
