Transportation Administrative Assistant and Payroll Coordinator

Michigan City Area Schools

TRANSPORTATION

- Michigan City, Indiana This job is also posted in Michigan City Area Schools

Job Details

Job ID:

5910839

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Reports to: Director of Transportation

Term:

Full Time, 52 weeks per year, 8 hours per day

General Description

The Transportation Administrative Assistant and Payroll Coordinator will coordinate and oversee

administrative and finance duties as assigned by the Director of Transportation to ensure that

the office operates efficiently and smoothly. The role of the Transportation Administrative Assistant and Payroll Coordinator is to create and maintain a pleasant work environment, ensuring high levels of organizational

effectiveness, communication and safety, and the effective processing of payroll.

Main Job Tasks and Responsibilities

Maintain office services which include answering and directing telephone calls and radio dispatch and incoming visitors

Assists transportation staff in handling necessary paperwork and communicating with

district personnel

Maintain department logs and communicate to appropriate managers to ensure resolution

Responsible for monitoring the department specific hiring steps and assist with recruiting

Department liasion with Finance and Payroll Departments in matters related to requests

for payroll.

Responsible for processing and submitting payroll to the Payroll Department for school bus drives, school bus monitors, mechanics and security personnel and assists in other transportation payroll processing, as needed

Assist Transportation Director, as needed, in updating and communicating department procedures to transportation staff

Assist the Transportation Director, as needed in processing accounts payable and receivable

Manages office supply inventory and orders, as necessary, including uniforms

Issues staff IDs; fobs for transportation staff and distributing and collecting

Working knowledge of all transportation specific software in order to assist in routing, as needed, and inquiries into routes by other District staff; parents and community partners

Participate in department committees as necessary

Other duties as assigned by the Director of Transportation

Education and Experience:

High School Diploma or equivalent

Must have effective problem solving skills and be able to work positively with potentially difficult people in demanding situations while working toward resolution

Strong customer service orientation and excellent verbal and written communication skills including maintaining a professional behavior at all times while communicating and working with other department staff; district staff; parents and community partners

Knowledge of Power Schools and District software preferred

Previous experience working in a school transportation environment preferred

Excellent work habits and attendance record with a commitment to meet deadlines and to meet the needs of MCAS students and staff

Be proactive, attentive and responsive, as the situation deems

Knowledgable in Google Docs, Sheets, etc

Salary and Benefits:

Commensurate with degree and related experience

Benefits:

Per Staff and Administrator Handbook

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of

race, color, national origin, sex (including transgender status, sexual orientation and gender

identity), disability, age, religion, military status, ancestry, or genetic information, which are

classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes

the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring

off Corporation grounds or outside the Corporation's employment opportunities, programs and

activities, affecting the Corporation's environment. For further information, clarification, or

complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City,

Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education

Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504

(non-discrimination/disability issues and Americans with Disabilities). Any other information

concerning the above policies may be obtained by contacting the Superintendent, Dr. Wendel McCollum, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.

Position Type:

Full-Time