Flight Coordinator

Job Description This role supports overall flight operations by coordinating crews, schedules, and trip logistics to ensure everything runs smoothly and on time. It involves communicating across teams, handling changes or disruptions, and keeping all flight details accurate and up to date while staying compliant with regulations. It's a fast-paced position that requires strong organization, attention to detail, and the ability to manage multiple priorities at once.

Responsibilities:

Support crew members with airline travel and rental car arrangements, accurately recording movements in the scheduling system. Ensure timely updates to the tactical operations board and promptly notify affected departments of any changes. Ensure the tactical operations board is updated and notify impacted departments. Verify that aircraft weight and balance comply with operational standards. Assist crew members with necessary flight adjustments in the event of disruptions. Ensure all Crewmembers are accurately briefed or re-briefed of any and all duties assigned by the scheduling department in accordance with the Operations Manual, Company Operations Specifications, Company Policies and Procedures, Federal Aviation Regulations, and department guidelines. Ensure required trip sheets and all other required trip documents are sent to and received by the appropriate flight department and/or crewmembers. Ensure all required customs, immigration, agriculture, international handling requirements, or foreign government regulations and requirements are met for every flight segment. Responsible for the accurate and timely flight following for the company fleet and any supplier providing lift and the efficient dissemination of such information to client services, scheduling, and all other interested parties. Responsible for obtaining, monitoring, tracking, and disseminating any operational restriction to daily operations including, but not limited to: Notams, AROs, noise restrictions, FBO hours of operation, and airport capabilities. Responsible for proactively monitoring weather and air traffic control status and any other possible schedule interruption to client services, scheduling, and all other interested parties as necessary. Coordinate and arrange all trip logistics for crew and passengers as required including but not limited to catering, hotels, ground transportation, and airline services. Compile and analyze data related to the dispatch function and prepare reports as required. Must be highly knowledgeable of the company's Operations Manual, FAA and International Regulations, Company Operations Specifications, Company Policies and Procedures, and other pertinent information relating to his/her duties. Perform other duties as assigned by management. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements Associate's degree Excellent prioritization and coordination skills in a fast-paced environment. Creative problem resolution skills. The ability to develop and maintain long-term relationships with internal and external customers. Excellent written and verbal skills. Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification. Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position. Bachelor's degree 2+ years of aviation experience Aviation or aviation‑related education Aircraft Dispatcher Certificate (not drone‑related) Experience with Part 91 and Part 135 operations (occasionally Part 121) Dispatch license preferred but not required