Full-Time | On-Site | Competitive Salary Based on Experience Zenflight is seeking an experienced, highly organized Flight Operations Coordinator to join our aviation operations team. This is an important position within our organization and is best suited for someone who is exceptionally detail-oriented, proactive, organized, and comfortable managing multiple priorities in a fast-paced environment. This is not a traditional administrative position. Our Flight Operations Coordinators are involved in the day-to-day coordination of aircraft, flight crews, clients, vendors, travel arrangements, scheduling, documentation, and other operational requirements. Priorities can change quickly, and the successful candidate must be able to stay organized and maintain accuracy when multiple things are happening simultaneously. We are looking for someone who naturally thinks: "What needs to happen next, and what am I missing?" If you are the type of person who enjoys solving problems, keeping things organized, following up until a task is complete, and making sure the details are right, this may be an excellent opportunity.

ABOUT THE POSITION

The Flight Operations Coordinator works closely with the Director of Operations, flight crews, maintenance personnel, clients, vendors, and other members of the Zenflight team. The position requires excellent communication, organization, judgment, and follow-through.

Typical responsibilities include:

Coordinating daily flight operations and schedules Assisting with domestic and international trip planning Coordinating crew travel, hotels, transportation, and other trip requirements Communicating with pilots and flight crews Coordinating with vendors and service providers Assisting with aircraft scheduling and operational logistics Tracking outstanding operational items and ensuring timely follow-up Maintaining accurate flight and operational records Reviewing information for accuracy and identifying discrepancies Assisting with charter and client-related requests Assisting with invoices, receipts, and other administrative documentation Maintaining spreadsheets and operational databases Assisting with accounts payable/accounts receivable and other office functions as needed Communicating schedule changes and operational updates Escalating issues appropriately when management involvement is required Supporting the Director of Operations and other members of the management team Performing other operational and administrative duties as required

WHAT WE ARE LOOKING FOR

The ideal candidate is: Exceptionally Detail-Oriented You notice discrepancies before they become problems. You double-check your work. You understand that in aviation, seemingly small details can have significant consequences. Highly Organized You know what needs to be done, what you're waiting for, and what needs to happen next. You don't rely solely on memory. You have a system for managing tasks and follow-up. An Excellent Multitasker You are comfortable having several things happening at once. A phone call, an email, a schedule change, a crew request, and a client request may all happen within the same few minutes. You know how to determine what requires immediate attention and what can wait. Proactive You don't simply wait for someone to tell you what to do. You identify problems, ask questions, find answers, and move things forward. A Strong Communicator You are comfortable speaking with pilots, clients, vendors, and coworkers. You can communicate professionally by phone, email, and in person. You are comfortable following up when someone hasn't responded. Accountable You take ownership of your responsibilities. When something goes wrong, you don't look for someone to blame. You identify the problem, communicate it, and work toward a solution.

QUALIFICATIONS

Required Excellent organizational and time-management skills Exceptional attention to detail Strong written and verbal communication skills Ability to manage multiple priorities simultaneously Strong follow-through Excellent problem-solving and critical-thinking skills Strong computer skills Proficiency with Microsoft Office, particularly Excel Ability to learn new software and operational systems quickly Professional demeanor and communication style Ability to work independently while also functioning effectively as part of a team Ability to maintain confidentiality Ability to work in a fast-paced operational environment Preferred Previous aviation experience Corporate or private aviation experience Flight coordination or dispatch experience Part 91 or Part 135 experience Aircraft management experience Airline operations experience Logistics or transportation experience Executive assistant or operations coordination experience Experience with QuickBooks Experience with accounts payable/accounts receivable Experience coordinating travel or complex itineraries Aviation experience is preferred but is not required for the right candidate. We are more interested in your ability to organize, prioritize, communicate, solve problems, and manage details than simply the industry listed on your résumé.

THIS POSITION MAY BE A GREAT FIT

IF...

You:

Enjoy being busy Like solving problems Naturally make lists and organize information Notice things other people miss Like having responsibility Are comfortable picking up the phone Follow up without being reminded Can remain calm when priorities change Take pride in accuracy Like learning new things Want to become an important part of an operations team

THIS POSITION MAY NOT BE A GREAT FIT

IF...

You prefer:

A predictable day with little interruption Working on one task at a time Waiting for detailed instructions Minimal interaction with others Repetitive administrative work A position where mistakes have little consequence This position requires flexibility, initiative, and the ability to continually reassess priorities.

WHY ZENFLIGHT?

Zenflight operates in a professional aviation environment where safety, reliability, communication, and attention to detail are essential. You will work directly with experienced aviation professionals and have the opportunity to develop a broad understanding of private aircraft management and flight operations. This position offers the opportunity for the right individual to become a key member of the ZenFlight operations team and grow with the company.

COMPENSATION

Competitive salary based on experience and qualifications. Zenflight is intentionally offering a competitive compensation package for the right candidate. We are looking for quality over quantity and are willing to compensate an experienced, highly capable individual appropriately for the level of responsibility this position carries.

WORK SCHEDULE

This is an on-site position supporting active flight operations. The successful candidate must be dependable, punctual, and comfortable working in an environment where operational requirements can change throughout the day. Flexibility may occasionally be required based on aircraft and client schedules.

HOW WE HIRE

Because this position is highly detail-oriented and operational in nature, our hiring process may include: Initial telephone interview Formal interview Organizational and attention-to-detail assessment Practical operational coordination exercise Written communication exercise Professional reference checks Our goal is to ensure that the position is the right fit for both the candidate and ZenFlight.

TO APPLY

Please submit a résumé along with a brief description of your current or most recent position and why you believe your experience would make you successful in a Flight Operations Coordinator role. We are particularly interested in candidates who can demonstrate organization, attention to detail, initiative, problem-solving ability, and excellent follow-through. ZenFlight is an equal opportunity employer.

Pay:

$65,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person