POSITION SUMMARY KALLATI

is seeking an experienced Logistics Coordinator with jewelry and/or luxury industry experience to support the day-to-day logistics, inventory movement, and operational coordination of our fine jewelry business. This is a fast-paced, technology-driven operational role responsible for the physical handling, tracking, receiving, shipping, and reconciliation of high-value fine jewelry inventory. The successful candidate must be able to work with speed, accuracy, and urgency while maintaining exceptional attention to detail. Candidates must bring a combination of jewelry and/or luxury industry experience, strong technology proficiency, inventory systems experience, and solid Microsoft Excel skills. This position requires someone who can move efficiently between physical inventory handling and computer-based inventory tracking throughout the day. To be considered, candidates must have:

• Professional experience within the jewelry and/or luxury industry, including direct exposure to physical inventory.
• Strong Microsoft Excel proficiency and comfort working with spreadsheets.
• Experience using inventory management, ERP, order management, shipping, or similar business systems.
• Strong overall technology proficiency and the ability to learn new systems quickly.
• The ability to work at a fast pace while maintaining a high level of accuracy and attention to detail.

ESSENTIAL JOB RESPONSIBILITIES

• Prepare, pack, and ship fine jewelry for replenishments, consignment orders, special orders, trunk shows, cruise line operations, and retail partners.
• Receive incoming fine jewelry shipments and quickly and accurately reconcile merchandise against invoices, packing lists, style numbers, images, and inventory records.
• Process high volume of transactions and track inventory movement accurately using internal inventory systems, spreadsheets, shipping platforms, and other technology tools.
• Create and manage domestic and international shipping labels using carrier platforms such as FedEx, DHL, UPS, and Malca Amit.
• Coordinate shipments with couriers, port agents, sales representatives, retail partners, and internal stakeholders.
• Monitor shipment status and proactively resolve delays, damages, customs issues, discrepancies, or missing merchandise.
• Organize and maintain shipping, inventory, and storage areas to ensure merchandise is secure, accurately identified, and efficiently managed.
• Assist with the packaging and shipping of marketing materials, including brand books, jewelry boxes, point-of-sale displays, packaging materials, bags, and promotional materials.
• Provide operational support for jewelry-related projects and cross-functional initiatives as business needs evolve.
• Cross-train with team members to provide seamless coverage during absences, peak seasons, and high-volume periods.
• Follow all procedures related to inventory handling, shipping, customs requirements, loss prevention, and security.
• Maintain strict confidentiality, accountability, and professionalism when handling high-value merchandise.

QUALIFICATIONS

• Prior professional experience within the fine jewelry and/or luxury industry is required.
• 2+ years of experience in shipping, receiving, inventory control, logistics, operations, or a related function.
• Hands-on experience handling, receiving, shipping, organizing, tracking, or reconciling physical inventory.
• Strong Microsoft Excel proficiency is required, including the ability to confidently navigate spreadsheets, enter and update data, maintain tracking documents, and perform inventory-related reconciliations.
• Strong technology proficiency is required, with demonstrated experience working across inventory management systems, ERP platforms, order management systems, shipping software, or comparable business applications.
• Ability to learn and navigate new technology, software, and proprietary inventory systems quickly.
• Experience using online carrier platforms such as Malca Amit, FedEx, DHL, and UPS.
• Familiarity with international shipping processes, customs documentation, and shipment tracking is preferred.
• Proven ability to work quickly and efficiently in a high-volume environment without sacrificing accuracy.
• Exceptional attention to detail when working with jewelry, style numbers, quantities, inventory records, shipment documentation, and data entry.
• Ability to prioritize multiple time-sensitive responsibilities and shift between tasks as business needs change.
• Strong organizational, communication, problem-solving, and collaboration skills.
• High level of integrity, discretion, reliability, and accountability when working with high-value merchandise.

PHYSICAL REQUIREMENTS

• Ability to lift, carry, and move boxes weighing up to 50 pounds safely.
• Frequent standing, walking, bending, stooping, reaching, and handling of inventory throughout the workday.
• Manual dexterity required for tagging, packing, inspecting, organizing, and handling fine jewelry and shipping materials.
• Ability to push and pull carts and safely use equipment for transporting shipments.
• Ability to maintain speed, focus, and accuracy during repetitive and detail-intensive tasks.

WORKING CONDITIONS

• On-site role based in Great Neck, NY.
• Fast-paced environment requiring a strong sense of urgency, adaptability, and the ability to manage changing priorities.
• Regular responsibility for the secure handling and movement of high-value fine jewelry inventory.
• Technology-driven workflow requiring frequent use of inventory systems, spreadsheets, shipping platforms, email, and other business applications.
• Family-owned, collaborative, and high-performance environment where teamwork, flexibility, and accountability are highly valued.

COMPENSATION & BENEFITS

• Hourly pay range: $24.00
• 28.00 per hour ($49,920
• 58,240 annually), based on experience.
• Paid time off: 20 days annually, including vacation, sick, holiday, and personal time, accrued after the introductory period.

ABOUT KALLATI KALLATI

creates fine jewelry collections carried by premium retailers across four continents. Led by the Kallati sisters, the brand is known for exceptional craftsmanship, quality, and timeless design.

Pay:

$24.00

• $28.

00 per hour Expected hours: No more than 40.0 per week

Benefits:

Paid time off

Work Location:

In person