Company DescriptionWinsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job DescriptionWinsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space, while offering inventory and vendor management, to be the premier vendor partner for our customer base. Our customer base consists of aspiring entrepreneurs who own and operate their own wholesale distribution businesses, now over 650 businesses nationwide. Therefore, this job provides the opportunity to have a direct impact in the success of entrepreneurial small businesses across the United States, and in particular, those that rely on WSS to improve their inventory turnover. WSS transacts with vendors and customers nearly three quarters of a million times in a given fiscal year. In this role, you will help ensure WSS' distribution centers maintain accurate inventory records, especially while receiving inventory. You will also work closely with our vendor partners.

Job DetailsReports To:

Manager, Sourcing Services -

FinanceDirect Reports:

NonePay Rate:

HourlyLeadershipHiring Manager:

Sheila SchaafHiring Executive:

Brandon Yanak, CPAKey Job Responsibilities by Assigned Service SectorVendor Invoice Reconciliation (VIR) Develop WSS operational and system expertiseMaster use of internal enterprise resource planning (ERP) system to execute the VIR processUnderstand and utilize invoice / payable information within OnBaseLeverage knowledge of AP Portal / AP Gateway to complete assigned tasksComplete Vendor Invoice Reconciliation process on all vendor invoices receivedEnsure effective accounts payable internal controls are maintained, comparing vendor invoices to receivers and purchase orders to verify accuracy of invoiceConfirm accuracy of payment and freight terms reflected on vendor invoicesStrive to meet and exceed organizational VIR goals; ensure vendor information is current in systemsComplete VIR and invoicing process on all direct from manufacturer shipmentsVendor Issue ManagementWork with RDC personnel to identify vendor shipping errors and damagesNotify vendors of such issues, produce support, and work to receive warranted credit issuance (maintain recordkeeping on all open issues; follow-up as necessary); file claims where requiredProcess all credits received from vendors and passthrough to local company customers as appropriateMonitor vendor charge backs and deductions; verify accuracy or if supporting documents allow disputeProcessing Compliance and ExcellencyHold oneself to WSS Standards of Service expectations - ensuring upmost professionalism at all timesMaintain proper documentation always; communicate process improvements; build vendor relationshipsAll other duties as assigned Competencies for SuccessDetail oriented; analytical / critical thinking; data analysis; effective communication; customer-focused mindset; deadline driven.

QualificationsQualifications Associate's Degree in Accounting, Finance, Business or related field. In lieu of degree, relevant experience considered. Experience in wholesale industry a plus. Proficient with office technology and softwareAdditional InformationPhysical DemandsThe physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

Sitting for extended periods of timeDexterity of hands and fingers to operate a computer keyboard, mouseExtended work hours at month end and during year endWe are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.