Family Office Investment Operations Analyst

Family Office Investment Operations Analyst at Single Family Office Family Office Investment Operations Analyst at Single Family Office in Weehawken, New Jersey Posted in 9 days ago.

Type:

full-time

Job Description:

A privately held, multi-generational family office based in New York City is seeking a driven and technologically fluent investment operations professional to support the operational infrastructure, reporting, and data integrity of the family's investment portfolio. The family office oversees a diverse portfolio of private investment partnerships, public market securities, trusts, and personal entities. It serves as the centralized platform for coordinating investment, financial, tax, estate, and administrative matters on behalf of the family. The organization is intentionally lean and highly collaborative, with a focus on building institutional-quality infrastructure while maintaining a high-touch, service-oriented approach. This role will play a critical part in strengthening the investment operations function, initially through systems implementation and process design, and over time through ongoing oversight of investment accounting, performance reporting, and data governance. Position Overview The Investment Operations Analyst will be responsible for building and overseeing the investment operations infrastructure that supports the family's portfolio across public and private investments, including complex, multi-entity structures spanning partnerships, trusts, and related investment vehicles. In the near term, this role will partner closely with the Chief Executive Officer and key internal stakeholders to implement core systems, establish workflows, and enhance the integrity of the family office's investment data environment. Over time, the role will transition into ongoing ownership of investment accounting, performance reporting, and data governance processes

• with a mandate to continuously modernize how those functions are performed.

The ideal candidate is a detail-oriented, systems-minded, and tech-forward investment operations professional with 4-6 years of experience. They have a strong foundation in alternative investments, a proactive approach to process improvement, and an interest in leveraging modern technology, including AI, to solve operational challenges. Success in this role requires sound judgment, intellectual curiosity, and the ability to operate with discretion in a high-trust family office environment. Key Responsibilities Investment Accounting & Performance Reporting Oversee the accuracy and completeness of investment data across the portfolio, including capital calls, distributions, valuations, fees, and other transaction activity Review and validate monthly and quarterly performance reporting within the family office's reporting and aggregation platforms Prepare and respond to ad hoc reporting and data requests from internal stakeholders, including investment and finance teams Proactively identify and present enhanced reporting options and data visualizations to internal stakeholders Data Governance & Integrity Serve as the primary steward of investment data across systems, including portfolio accounting platforms and data warehouse environments Identify and proactively resolve data discrepancies, outages, and variances across systems Champion data hygiene and accessibility standards that enable AI and analytics tools to function effectively across the organization Systems Implementation & Process Design Partner with the Chief Executive Officer to implement and optimize core investment systems and reporting infrastructure Lead workflow design and process development to support scalable and efficient investment operations Identify opportunities to reduce manual effort through automation and AI-assisted workflows Support ongoing system enhancements and integration efforts as the family office evolves Investment Operations & External Coordination Oversee execution of capital calls, subscriptions, redemptions, and distribution processes across alternative investments Coordinate onboarding of new investments in partnership with investment and legal teams, including setup within internal systems Maintain relationships with external stakeholders, including fund managers, custodians, administrators, and data providers Family Office Integration Collaborate closely with accounting, tax, and finance teams to ensure alignment across reporting, liquidity planning, and entity-level activity Monitor client-level cash positions across multiple entities and accounts and track all inflows, outflows and liquidity needs to support investment and operating activities Assist in forecasting short

• and medium-term cash requirements and identify and escalate potential liquidity gaps or timing mismatches Qualifications & Experience Bachelor's degree in Accounting, Finance, Business Administration, or related field required 4-6 years of relevant experience within investment operations, fund administration, or financial services Demonstrated experience supporting alternative investments, including private equity, hedge funds, and other limited partnership structures Experience within a family office, multi-family office, RIA, or fund administrator environment preferred Demonstrated experience navigating complex, multi-entity investment structures, including partnerships, trusts, and interrelated entities Experience with investment reporting and portfolio systems such as Addepar, Masttro, Arch, Canoe, Black Diamond, or similar Fluency in data and analytics and comfort working with data and reporting tools such as Advanced Excel, Power BI, or Tableau Demonstrated proficiency with AI tools in a professional or academic setting•examples of use cases a strong plus (Microsoft Copilot, ChatGPT, Claude, Gemini, or similar) Prior experience supporting systems implementation and process improvement initiatives Strong organizational and project management skills with the ability to manage multiple competing priorities Genuine interest and enthusiasm for identifying how AI and technology improvements can create value not just in operations, but across the entire family office Key Success Metrics Accurate and timely investment performance reporting across all asset classes Consistency and integrity of investment data across systems and reporting outputs Successful implementation and optimization of core investment systems and workflows Measurable reduction in manual processes through technology and automation initiatives Effective adoption of AI and modern tools•both within investment operations and across the organization Effective coordination across internal teams and external partners Culture Fit This role requires a high degree of discretion, accountability, and attention to detail.

The ideal candidate is intellectually curious, highly organized, and motivated by building systems and processes that support long-term decision-making. Beyond technical skills, the family office is specifically looking for someone who is energized by technology

• not just comfortable with existing tools, but genuinely excited to explore, evaluate, and implement new ones.

Success in this environment requires comfort operating in a lean, collaborative team where individuals are expected to take ownership, operate with sound judgment, and contribute across functions. A service-oriented mindsetand the ability to navigate complex, multi-entity structures with professionalism and care are essential.

Compensation:

$150,000

• 175,000 per year, dependent on experience, plus comprehensive benefits

Job Type:

Hybrid (expected on average 3 days per week in-person); office located in New York City