Administrative & Operations Coordinator

The Role We are seeking an Administrative & Operations Coordinator to manage the critical behind-the-scenes logistics that keep our team connected and our office running flawlessly. In this role, you will be the primary point of contact for company-issued devices, vehicle fleet compliance, new hire onboarding logistics, and day-to-day office management. The ideal candidate is a problem-solver who excels at managing vendor relationships, maintaining accurate tracking systems, and taking pride in a well-organized workspace.

Core Administrative Responsibilities Office Management & General Support:

Maintain a clean, organized, and fully stocked professional workspace, including ordering office supplies, handling daily tidying (e.g., trash removal, light cleaning), and executing ad-hoc administrative tasks as assigned by management.

IT & Asset Administration:

Manage the complete lifecycle of company-issued mobile devices, including procurement, Mobile Device Management (MDM) deployment, troubleshooting, and telecom vendor coordination (Verizon).

Fleet & Logistics Coordination:

Oversee company vehicle compliance, registration tracking, driver eligibility, and vendor relations for fleet branding and signage (e.g., Signarama).

Marketing & Onboarding Operations:

Facilitate new hire logistics, training event coordination, and the procurement of branded apparel and marketing collateral.

Financial & Records Management:

Process vendor invoices, maintain internal billing trackers, and ensure accurate documentation across all administrative databases.

Key Qualifications & Skills Administrative Experience:

Proven background in office administration, operations coordination, or IT/fleet asset management.

Technical Proficiency:

Familiarity with Mobile Device Management (MDM) platforms, telecommunication portals, and spreadsheet-based financial tracking.

Vendor Management:

Strong ability to coordinate seamlessly with external vendors (telecom, signage, catering) to manage orders, proofs, and delivery timelines.

Organizational Skills:

Exceptional attention to detail with the ability to independently manage multiple trackers, billing sheets, and inventory systems.

Compliance & Logistics:

Valid North Carolina driver's license and an understanding of basic vehicle registration and onboarding processes.

Proactive Team Player:

Willingness to jump in on general office upkeep and adapt to new responsibilities as the company grows. Compensation & Benefits Medical Dental Vision 401K with match Unlimited PTO