Operations Administrator at The Connors Group Operations Administrator at The Connors Group in Woodside, New York Posted in 1 day ago.

Type:

full-time Our client is hiring an Administrative Operations Coordinator to support their team. This role is administrative-first, with a strong focus on supporting operational coordination and execution. The goal is to bring in someone who can handle core administrative responsibilities while also ensuring day-to-day coordination across field operations and purchasing runs smoothly.

Core Responsibilities:

Administrative Support (Primary Focus) Manage calendars, scheduling, and meeting coordination Organize documentation, reports, and internal records Assist with general office and administrative tasks across teams Support leadership with day-to-day administrative needs Field Operations Coordination (Support Role) Assist in scheduling technicians and coordinating service/install work Help confirm site access and logistics with clients/buildings Track job progress and maintain updates in internal systems Flag delays or issues to the appropriate team members Purchasing & Vendor Support (Support Role) Process and track purchase orders Monitor equipment orders and deliveries Follow up with vendors on ETAs and order status Maintain organized vendor and order records Workflow & System Support Maintain Smartsheet (or similar tools) with accurate, up-to-date information Ensure tasks and job updates are properly logged and organized Support overall workflow visibility and organization Communication & Coordination Triage incoming emails and route appropriately Draft responses for routine administrative and operational matters Coordinate across internal teams to support smooth execution Follow-Through & Organization Track open items and ensure timely follow-up Support teams in keeping tasks organized and moving forward Help maintain accountability across ongoing work We are looking for someone highly organized, responsive, and detail-oriented, with the ability to support multiple teams. This role requires someone who can handle administrative responsibilities efficiently while also contributing to operational coordination.