Firm Administrator /

Operations Manager Location:

Dayton, OH Job Type:

Full-time Work Location:

In person /

On-site Pay:

$80,000-$105,000 per year, based on experience A leading Dayton law firm, a client of Brixey & Meyer, is seeking a highly capable Firm Administrator / Operations Manager to help manage the day-to-day operations of the firm. This is a key non-attorney leadership role supporting the Managing Partner, management team, attorneys, and professional staff. The right person will be highly organized, practical, energetic, discreet, and comfortable working in a busy professional environment with high expectations and many moving parts. This is a hands-on, fully on-site role for someone who enjoys solving problems, supporting people, managing projects, coordinating vendors, and keeping the business side of the firm running smoothly. Responsibilities Serve as an operational partner to the Managing Partner and firm leadership team. Manage day-to-day firm operations, office needs, vendors, facilities, and internal processes. Support HR functions including recruiting, onboarding, employee relations, performance reviews, staff development, and documentation. Coordinate benefits administration, insurance renewals, COBRA processes, and employee benefit questions. Partner with accounting, IT, and leadership to support reporting, budgeting, vendor management, and operational efficiency. Manage office services, supplies, records, reception, mail, facilities issues, and closed file processes. Attend management and partnership meetings and help follow through on priorities and action items. Build trust with attorneys and staff and serve as a communication bridge across the firm. Manage projects independently from start to finish. Help identify issues, support staff, resolve problems, and keep work moving so attorneys and teams can stay focused on serving clients. What We're Looking For The successful candidate will be: A trusted partner across the firm, able to build credibility with attorneys, staff, vendors, and leadership. A resourceful problem-solver who can navigate complex or time-sensitive situations. A high-ownership operator who follows through, closes loops, and manages details. A hands-on leader willing to support both strategic priorities and day-to-day operational needs. A steady presence who brings good judgment, confidentiality, and calm communication to a busy professional environment. Qualifications Experience in law firm administration, office management, operations, HR, or professional services management. Strong judgment, discretion, confidentiality, and common sense. Excellent written and verbal communication skills. Ability to work well with attorneys, staff, vendors, and leadership. Strong follow-through and ability to manage competing priorities. Strong attention to detail and organizational skills. Comfort being both strategic and hands-on. Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint. Ability to work on-site during regular business hours, with occasional flexibility for off-hours needs. Preferred Experience Prior law firm, legal operations, or professional services administration experience. Experience supporting partners, shareholders, attorneys, executives, or senior leaders. Experience with benefits administration, employee relations, vendor management, office moves, facilities, or major internal projects. Familiarity with legal support roles, including legal assistants and paralegals. Experience with NetDocuments, SurePoint, or similar legal systems is a plus. Work Environment This is an on-site role in a busy, collaborative law firm. The Firm Administrator / Operations Manager is expected to be visible, engaged, and present in the daily rhythm of the office. The environment is professional, fast-moving, relationship-driven, and highly visible. The right candidate will enjoy being involved in operations, supporting staff, solving problems, and helping create a steady, well-managed office environment. Compensation $80,000-$105,000 per year , based on experience. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance

Pay:

$80,000.00 - $105,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you willing to work onsite 100% of the time?

Experience:

Law office: 1 year (Required)

Work Location:

In person