Real Estate Operations Coordinator

Real Estate Operations Coordinator Your Opportunity:

Join a high-performing real estate organization where excellence is the standard and growth is intentional. As our Operations Coordinator, you'll work alongside and learn from some of the top real estate professionals in Washington state while playing a critical role in the success and scalability of the business. This is more than an administrative role, it's an opportunity to become the operational backbone of a fast-moving, growth-minded team. We provide the systems, models, tools, coaching, training, and accountability needed to help you thrive personally and professionally. If you bring the drive, discipline, and desire to grow, the opportunities here are limitless. In addition to career growth, this role may open doors to opportunities including revenue share, growth share, vesting, investing, and leadership development within our consulting organization.

Who Develops You:

Team Operator Who You Are:

You are highly organized, proactive, and energized by creating structure and efficiency. You love building systems, improving processes, and making sure nothing falls through the cracks. You lead with a servant's heart, communicate with confidence, and genuinely enjoy helping others succeed. You're the type of person who: Notices the details others miss Takes ownership without needing constant direction Thrives in a fast-paced, high-accountability environment Protects the team's time, resources, and standards Balances warmth and professionalism with ease Loves solving problems and improving workflows If you enjoy bringing order to complexity and creating exceptional experiences for both clients and teammates, you may be an incredible fit for this role.

What You'll Do:

Operations & Systems Management Build, implement, maintain, and optimize systems that support operational excellence across the business Manage internal communication systems, calendars, office operations, and team workflows Create and maintain the team operations manual and documentation of all systems and standards Continuously identify opportunities to improve efficiency, organization, and team performance Keep leadership informed of challenges while proactively presenting solutions Agent Support & Team Growth Support recruiting efforts through posting job ads, outreach, and scheduling appointments Manage and improve database integrity systems while helping hold agents accountable to activity standards Lead and coordinate onboarding processes for new agents, including in-person and virtual training Support productivity rhythms and operational systems that drive agent success Client Experience & Transaction Coordination Deliver a world-class client experience from contract to close and beyond Coordinate all aspects of listing launches, including photography, staging, signage, and MLS entry Manage timelines, deadlines, documentation, and compliance throughout the transaction process Serve as the liaison between agents, clients, attorneys, lenders, escrow companies, and vendors Maintain accurate and compliant transaction files, ensuring all obligations are completed on time Generate client reviews and referral opportunities during and after transactions Marketing & Events Help manage and maintain the team's social media and brand presence Plan and execute high-level client appreciation and referral events throughout the year Support internal recognition and team culture initiatives Financial & Administrative Oversight Collect and organize receipts and documentation for the finance team Review reporting and identify opportunities to improve operational efficiency and reduce expenses Assist with REO listing management and communication with asset managers and vendors What Makes You Successful in

This Role:

Exceptional organization and attention to detail Strong written and verbal communication skills Ability to prioritize and manage multiple moving pieces effectively High level of personal accountability and follow-through Calm, solution-oriented mindset under pressure Ability to focus deeply and execute with consistency Positive, professional, and team-oriented attitude Growth-minded, coachable, and eager to learn Comfortable improving existing systems while also creating new ones Strong time management and critical thinking skills Ability to adapt in a fast-paced environment with changing priorities

Preferred Background:

1+ years of experience in operations, administration, transaction coordination, or a similar support role Proven experience working within systems and improving operational processes Experience in real estate operations or transaction management is a plus, but not required Comfortable using office software, calendaring systems, and technology platforms Experience with MLS, Brivity, or CRM/database management is a bonus

Compensation & Schedule:

Compensation:

$55,000-$65,000 annually, depending on experience In-office work environment with flexibility for occasional remote work and vacation planning Occasional evening and weekend availability will be needed for events, transactions, and business demands Why Join Us? We believe operations professionals are the heartbeat of a successful business. Your work here will directly impact the growth of the team, the experience of our clients, and the success of the organization as a whole. We're looking for someone who wants more than just a job…someone who wants to grow, contribute, lead, and build something meaningful alongside a high-performing team. If that sounds like you, we'd love to meet you.

Job Type:

Full-time Pay:

$55,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): How many years of experience do you have in an administrative or operations role? Do you have any experience in the real estate industry?

Work Location:

Hybrid remote in University Place, WA 98466