Service Operations Supervisor

It's a great time to join the City of Boulder!

Application Deadline:

May 25, 2026

Compensation Details:

Full Pay Range 76,024.00 - 110,260.80 Generally, the hiring range is from the minimum up to 80% of the range.

This is a full-time salaried position.

Scheduled Weekly Hours:

40

Benefit Eligibility Group:

Non Union (30+ Hours) Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary:

Under general direction, the Service Operations Supervisor coordinates, oversees and supervises front-line staff and the departmental functions of customer service, program and project administration, and the utilization of software systems. This position supports citywide and departmental goals, teams with others on continuous improvement efforts, ensures program requirements are met, collaborates across divisions, conducts data analysis and presents findings, implements new community initiatives, and drives the efficiency and effectiveness of processes to ensure service delivery standards are met.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Supervises front-line staff. Hires, coaches, and mentors supervised employees. Understands and enforces relevant collective bargaining agreements and management policies. Ensures employees are trained initially and on an ongoing basis, as needed. Provides appropriate feedback to employees by monitoring day-to-day performance. Completes performance evaluations on time. Corrects problems in employee work behaviors or performance in a timely manner. Prioritizes and schedules work functions and vacations. Ensures adherence to established safety standards. Ensures the timely completion and submission of all paperwork required by the city to process employee transactions, insurance or injury claims, etc. Maintains related records and ensures the accuracy of reported time use. Oversees and coordinates in-person and virtual interactions with customers, staff, and community members. Provides excellent customer service with a high degree of professionalism and integrity. Researches complex questions, answers technical questions and resolves problems. Serves as an information resource for customers and staff regarding specific departmental and programmatic activities. Facilitates the most direct and efficient provision of services for customers. Identifies high priority work issues and items regarding department tasks and coordinates a prompt response. Delegates requests or questions to appropriate staff and/or prepares a response. Tracks and manages the flow of information and responses for the work area and holds staff accountable to service delivery standards. Contributes to the design, implementation, monitoring, and reporting of the Planning and Development Services (P&DS) work program, operations, and customer services with a focus on continuous improvement through data-driven decisions and innovation tools. Supports leadership in achieving the departmental work plan, which includes but is not limited to: process and program development, coordination and execution; developing, implementing, and evaluating a customer contact tracking system; data collection and analysis; position recruitment; process management; development of training programs; and supporting internal and external customers to address evolving needs. Manages projects designed to improve the department as a whole. This may include ongoing projects such as developing, implementing, and evaluating a customer contact tracking system, daily and weekly operational statistics, and one-time projects to develop and implement new systems. Analyzes and interprets data regarding departmental effectiveness, service levels and productivity and presents findings and recommends or influences outcomes. Implements recommendations, including coordination and development of training programs as needed. Participates and contributes as a member of the division and department's leadership teams. Collaborates with other department Senior Managers or the department Director in the absence of the Planning and Development Operations Senior Manager. Represents the department as a liaison to other city departments. Works with other city departments, governmental bodies and community stakeholders to ensure that departmental program objectives and goals are being met. Assists in the development and implementation of citywide management or software application tools. This may include coordinating the development and implementation of a component of the department's information tracking system or completing other research projects in support of analytical services. Performs related duties as required to meet the needs of the city. Knows and complies with all city and department policies and participates in professional trainings and development.

MINIMUM QUALIFICATIONS

Ability to assume responsibility, to pay close attention to detail, to prioritize and coordinate tasks to completion, resolve problems, and meet deadlines, and to provide quality control for responsiveness and customer satisfaction. Ability to communicate courteously and effectively with the public and city staff in person, virtually, and over the telephone to resolve problems, answer questions and provide general information. Capable of being courteous, patient and personable. Ability to develop, implement, and maintain systems, and to communicate these systems effectively to others. Ability to recognize the needs of team members, to communicate and behave in a direct, specific and respectful manner, and to hold team members accountable. Ability to take proper safety precautions, anticipate unsafe circumstances, and act accordingly to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Use all required safety equipment and follow all safety regulations, policies and procedures. Report all accidents and damage to city property. Ability to work independently and to complete tasks while working under pressure and deadlines in a fast-paced environment. Skill in and experience providing leadership and building consensus with the public or employees. Skill in and experience using word processing, database and spreadsheet software. Skill in and previous professional experience in time and task management, process improvement strategies, innovation tools, writing, research projects, data analysis, and facilitating teams. Skill in and work experience that demonstrates strong supervision, administration, and organization. Skill in customer service and capable of providing excellent customer service with a high degree of professionalism. Must successfully pass a background check before first day of work.

PREFERRED QUALIFICATIONS

Ability to demonstrate municipal government experience. Knowledge of and experience using MS Word, Excel, and Outlook; the City of Boulder's development and information tracking system, financial system, and constituent management software; and the department's appointment scheduling software. Knowledge of and familiarity with municipal codes and design standards, the International Building and related Codes, sections of the Boulder Revised Code related to land use and development, and engineering methods and materials. Advanced degree in Business or Public Administration, or related field.

REQUIRED EDUCATION AND EXPERIENCE

Bachelor's degree from an accredited college or university in Business or Public Administration, or related field; or equivalent of eight (8) years related experience may substitute for education requirement only. Five (5) years' experience which includes three (3) years progressively responsible experience overseeing administrative or operations systems and staff.

SUPERVISION

Supervision Received:

Planning and Development Operations Senior Manager Supervision Exercised:

Service Operations Coordinator, Service Operations Specialist

WORKING CONDITIONS AND REQUIREMENTS

Physical and Mental Effort:

Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a monitor and operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.

Work Environment:

Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises. Hybrid work environment, part-time on-site in city facilities, part-time from home after initial on-site training period.

Machines and Equipment Used:

Standard office equipment including computers, telephones, calculators and multi-function printers. As part of the City of Boulder's commitment to a future with equitable access to health, prosperity, and fulfillment that is not limited by a person's race, ethnicity, age, gender, ability, religion, sexuality, or socioeconomic status, it is the city's policy to provide equal employment opportunity (EEO) for all individuals. The city does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law or policy. The City of Boulder is a great place to live, work, grow and play. With over 300 miles of dedicated bikeways and 150 miles of hiking trails, Boulder supports active lifestyles and meaningful access to nature. Nearly 45,000 acres of open space preserve parks create a greenbelt around the city. Combined with world-class restaurants and vibrant art and music venues, Boulder offers a rich and diverse cultural experience. Respect is one of our five City Values, alongside Customer Service, Collaboration, Integrity and Innovation, and we are committed to diversity, equity, and belonging as an ongoing practice, not a finished state. We strive to approach our policies, decisions and interactions with intention, fairness, and respect. We celebrate and support our differences across all spectrums, including but not limited to ethnicity, gender, age, disability and sexuality. Through our focus on Racial Equity, our employee benefits, and the programs and resources available to our diverse staff, we work to intentionally embed our core values into the fabric of our organization. Add your voice and talents to the City of Boulder and help us grow in service excellence for an inspired future.