Purchasing Administrator

Purchasing Administrator at

INTREN, LLC

Purchasing Administrator at

INTREN, LLC

in Union, Illinois Posted in 1 day ago.

Type:

full-time

Job Description:

Job Title:

Purchasing Administrator Reports To :

Purchasing Support Supervisor FLSA Status:

Non-Exempt

SUMMARY OF POSITION

The Purchasing Administrator is primarily responsible for supporting the creation of Purchase Orders with appropriate support and documentation, Vendor Onboarding and Maintenance, as well as Purchasing Card Support.

ESSENTIAL FUNCTIONS

Performs Purchase Order Entry and processing and other related functions including, but not limited to, entering purchase orders in ERP system, ensuring proper supporting documentation is attached, following corporate control requirements for each procurement category, understanding procurement categorization, supporting purchase order entry timely and accurately and generating reports. Performs Vendor Onboarding and Maintenance functions according to corporate control requirements including, but not limited to, coordinating with office and field staff when new vendors are needed, creating new vendors in the ERP system, ensuring all required supporting documentation is attached and vetting procedures are followed. Completes any vendor changes or updates in the system according to control requirements. Assists general accounting team with Purchasing Card Support and maintenance. Follows processes required for ordering new cards, deactivating cards, and terminating cards. Supports cardholders with information on transactional and limit inquiries, when needed. Assist in streamlining Purchase Order and Vendor Maintenance procedures and processes. Support special projects/reporting as requested. Miscellaneous support functions and reporting, as assigned.

DESIRED MINIMUM QUALIFICATIONS

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Strong support skills and the ability to multi-task are essential. Must have the ability to organize and prioritize work. High School diploma required. Associates degree preferred. Must have (2) two years of related office experience. Must have general knowledge of accounting and understanding of the general ledger accounts. Must have general knowledge of internal control procedures and how to effectively work with control requirements. Prefer experience in the construction or manufacturing industry. Excellent organizational and multi-tasking skills. Strong communication skills. Must be proficient with Excel. INTREN is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.