Administrative Program Manager 2

District 61 - Unit 001 - Baton Rouge At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity . About this position The overall function of this position is to serve as the primary assistant to the Administrative Program Manager 3 and the ADA of Business in the Fiscal Management of DOTD programs and projects. This position is located in the District 61, Unit 001, Business Office of the Department of Transportation and Development and reports directly to the Administrative Program Manager 3 It serves as the chief procurement specialist for the District, orchestrating procurement actions while ensuring compliance with all District, Agency, and State Procurement Policies and Procedures in the procurement of goods and services. Responsible for ensuring accurate processing of all procurement activities including contract and non-contract purchases, supporting District operations.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES

Driving Results:

Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.

Making Accurate Judgments:

Makes timely, well-reasoned decisions using available info, context, and trade-offs.

Thinking Critically:

Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources .

Communicating Effectively:

Communicates clearly, listens actively, and explains complex ideas well. Please visit our DOTD Career Center for more information about our agency: https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/ Five years of experience in administrative services; OR Six years of full-time work experience in any field plus two years of experience in administrative services; OR A bachelor's degree plus two years of experience in administrative services; OR An advanced degree plus one year of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Procurement/Perpetual Inventory:

Serves as the District's lead procurement specialist, managing purchasing activities and ensuring compliance with all relevant policies and procedures. Oversees accurate processing of procurement actions, including both contract and non-contract purchases, to support operations. Researches and develops requisitions, collaborating with staff and vendors to create specifications that meet fiscal and operational requirements. Coordinates with headquarters procurement officials to ensure alignment with broader organizational standards. Establishes and maintains systems for managing purchase orders and procurement documentation using SAP, ERP, SRM, and other tools. Directs stockroom operations, including inventory control, audits, and annual physical inventory, ensuring proper tracking and policy compliance across all units.

Administrative Functions:

Establishes job duties for direct reports and exercises signatory authority over personnel matters such as leave, evaluations, and corrective actions. Serves as the main point of contact for external vendors providing facility and support services (e.g., HVAC, elevators, alarm systems). Prepares complex statistical spreadsheets to support management decision-making on procurement activities. Tracks and updates data on pending and current acquisitions for all administrative units. Provides recommendations on inventory levels and related expenditures to support budget forecasting.

Position-Specific Details:

Appointment Type:

Probational, Promotional, or Detail to Special Duty.

Work Schedule:

Work hours are to be determined, Monday -

Friday Compensation:

$22.10 hourly / 1,768.00 biweekly

How To Apply:

No Civil Service test score is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact: Victoria Cairns Administrative Program Director 3

Department of Transportation and Development Phone:

225-231-4107 Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. "The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."