Studio Administrator & Procurement Manager Didi Interiors + Architecture Needham Heights, MA Job Details Part-time | Full-time | Contract $25 - $40 an hour 1 day ago Benefits Flexible schedule Qualifications Optimizing workflow processes Construction procurement Project reporting Managing customer accounts Customer communication Office activity coordination Client onboarding Accounts receivable management Project documentation Client inquiry handling Interior design Shipment tracking for distribution operations Client file management Project coordination Purchase order management Mid-level Accurate transaction records management Customer inquiry handling Client invoicing Customer payment reminders Freight shipment tracking Financial records management Financial record maintenance Automated procurement systems Delivery record maintenance AI-driven automation Construction vendor management Purchasing management systems (technically supported) Communication skills Full Job Description Studio Administrator & Procurement Manager Part-Time With Opportunity to Grow | Flexible Schedule | In Person | Needham, MA Join Our Team Didi, Interiors + Architecture is a women-led residential architecture and interior design firm creating thoughtful, highly personalized homes throughout Greater Boston. Our collaborative, all-women team works across architecture, interior design, procurement, and construction. We believe great design should be beautiful, functional, and improve the way our clients live. We guide every project with creativity, organization, and exceptional care—from the first idea through completion. We are looking for an organized, proactive, and technology-driven Studio Administrator & Procurement Manager to become an essential part of our team. This position will begin at approximately 20 hours per week , with the opportunity to grow to 30-40 hours. The ideal candidate is detail-oriented, dependable, excellent at follow-through, and excited to use AI, automation, and technology to make our work more efficient. What You'll DoInvoicing and Administration Prepare invoices and maintain client payment schedules. Manage money in and money out and reconcile accounts. Track payments and follow up on outstanding balances. Maintain accurate client, vendor, project, and financial records. Set up new clients, projects, folders, billing schedules, and vendor accounts. Manage inquiries, onboarding, office organization, and administrative project closeout. Help provide a warm, organized, and responsive client experience. Procurement Manage procurement from client approval through delivery and installation. Prepare proposals, invoices, payment requests, and approval documentation. Enter products, pricing, specifications, and vendor information. Place orders and verify all order details. Track lead times, backorders, shipping, receiving, and deliveries. Communicate with clients, vendors, receivers, installers, and the design team. Coordinate deliveries and furniture installations. Manage damages, claims, replacements, cancellations, and returns. Procurement and financial administration will be managed through Studio Designer, DesignFiles, and/or other programs adopted by the firm . AI, Technology, and Growth Use AI and automation to improve invoicing, procurement, onboarding, and administrative processes. Identify repetitive tasks that can be simplified or automated. Learn and implement new systems as the firm evolves. As needed, assist with project-health, hours, and profitability reporting. Qualifications Exceptionally organized, accurate, and detail-oriented. Proactive, dependable, and committed to follow-through. Strong communication and problem-solving skills. Comfortable with invoicing, reconciliations, purchase orders, and financial records. Able to manage multiple projects and priorities. Professional, warm, and service-oriented. Interested in AI, automation, technology, and learning new systems. "Studio Designer" and / or "Design Files" experience is highly preferred. Experience in procurement, interior design, architecture, construction, or professional services is preferred. Position Details Approximately 20 hours per week initially, with the opportunity to grow Flexible schedule Fully in person in Needham, Massachusetts Anticipated start: August or September 2026 Compensation based on experience How to Apply Email your résumé and a brief introduction explaining why you would be a great fit for Didi to . Make sure to write "Studio Administrator & Procurement Manager Application" in the subject line. Please include your favorite color so we know you read the complete posting.

Pay:

$25.00 - $40.00 per hour

Benefits:

Flexible schedule

Work Location:

In person