A Procurement or Sourcing Manager manages the procurement of supplies for a company or organization. Develops policies and schedules for regular procurements. Trains and supervises staff, develops relationships with suppliers, researches and inspects supplies, and negotiates supply and shipping prices.
This is a rare opportunity to join a growing studio at an exciting inflection point. Our project portfolio has grown significantly, and we're looking for an experienced Procurement & FF&E Manager to help build the operational backbone of our design practice. This isn't simply an opportunity to manage orders; it's an opportunity to help create a procurement platform that supports exceptional design. We're looking for someone who is energized by bringing order to complexity, enjoys building systems and processes, and thrives on ensuring every detail is thoughtfully executed. Working alongside the Founder and Design Director, you'll play a critical role in bringing projects to life by managing the procurement, logistics, vendor coordination, and execution behind every furnishing, finish, and custom piece across multiple projects. Your work will directly influence the client experience, project success, and continued growth of the studio. This role is ideal for someone who loves organization, enjoys solving logistical challenges, and takes pride in executing projects with precision and care.
RESPONSIBILITIES
Procurement and FF&E Management:
Help evaluate, build, and implement a scalable procurement system from the ground up, including developing workflows, documentation, tracking tools, and team standards. Lead all FF&E procurement from specification through final installation. Prepare purchase orders and manage vendor communications. Verify pricing, finishes, quantities, dimensions, lead times, and approvals prior to ordering. Track orders, production schedules, lead times, and deliveries. Maintain comprehensive FF&E specifications and procurement documentation. Coordinate custom furniture, lighting, millwork, and bespoke fabrication. Review shop drawings, finish samples, and prototypes in coordination with the design team. Resolve shipping, manufacturing, quality, and order issues proactively while ensuring design intent is maintained throughout procurement.
Vendor & Logistics Management:
Cultivate strong relationships with manufacturers, artisans, vendors, workrooms, fabricators, freight partners, and receiving warehouses. Solicit quotations and negotiate pricing where appropriate. Coordinate freight, warehousing, receiving, inspections, and white-glove delivery. Continuously expand and strengthen the studio's vendor and logistics network. Maintain organized vendor records, pricing, and resource libraries.
Project & Financial Coordination:
Work closely with the Design Director to coordinate project schedules, milestones, and procurement timelines. Participate in project meetings and provide clear procurement updates. Track deposits, balances, invoices, and payment schedules. Reconcile vendor invoices with purchase orders and coordinate with accounting regarding vendor payments. Monitor FF&E and procurement budgets and report variances. Identify potential schedule, budget, production, or logistics risks and communicate impacts before they become issues. Ensure procurement activities remain aligned with project milestones and installation schedules.
Installation Coordination:
Coordinate receiving warehouses, delivery partners, and installation teams. Develop and manage delivery and installation schedules. Oversee installation logistics and troubleshoot issues in the field. Manage procurement-related punch lists and outstanding items through project closeout. Coordinate final styling items and installation needs with the design team.
Studio Operations:
Develop and maintain procurement standards, templates, and workflows. Maintain specification libraries and procurement databases. Continuously improve studio systems and operational efficiencies. Support the development of scalable procurement processes as the firm grows.
PROJECTS YOU'LL HELP SHAPE
Luxury residential homes Boutique hospitality Ranches & estates Historic renovations Ground-up construction International projects Highly customized interiors Bespoke furniture and product design
IDEAL BACKGROUND
5-7+ years of procurement, FF&E, or project management experience within a luxury interior design, architecture, hospitality, or related firm. Extensive experience managing FF&E procurement from specification through installation. Strong understanding of furniture manufacturing, custom fabrication, logistics, freight, receiving, and installation. Experience managing project budgets, purchase orders, invoices, deposits, balances, and vendor payments. Demonstrated success managing multiple large-scale projects simultaneously. Exceptional organizational skills with meticulous attention to detail. Experience developing procurement systems and improving operational processes. Excellent communication and relationship management skills. Strong negotiation and vendor management abilities. Comfortable working independently with minimal supervision while collaborating closely with design and project teams. Highly proficient in Excel, procurement tracking systems, Studio Designer or similar platforms, Microsoft Office, and project management software. Strong industry relationships and a demonstrated ability to cultivate trusted relationships with manufacturers, artisans, freight partners, receiving warehouses, and installation teams. An appreciation for antiques, vintage furnishings, artisan craftsmanship, and collected interiors. Based in, or with significant professional experience in, a major U.S. design market. Willingness and ability to travel domestically and internationally for project installations, site visits, and other project needs.
Preferred :
Experience managing international procurement, freight, customs, and vendor coordination for projects in remote or logistically complex environments.
REQUIREMENTS TO APPLY
Resume. Portfolio or project examples demonstrating procurement and FF&E management experience. Brief cover letter explaining why this opportunity excites you and describing a particularly complex project you've successfully managed.
Optional :
Examples of procurement tracking systems, documentation, or workflows you've developed. Professional references may be requested from final candidates.
WHAT WE OFFER
The opportunity to help build an exceptional design practice alongside the founder, with meaningful influence over the future of the firm. Leadership from day one, with ownership of significant projects and the opportunity to shape design standards, processes, and studio culture. Competitive compensation, commensurate with experience. Paid time off including vacation and company holidays. Opportunity to participate in future performance-based incentive programs as the firm continues to grow. Extraordinary projects spanning luxury residential, boutique hospitality, destination properties, estates, and select international work. Creative freedom within a highly collaborative studio that values curiosity, craftsmanship, thoughtful design, and exceptional execution. Professional growth through increasing leadership opportunities, mentorship, industry events, trade resources, markets, vendor relationships, and continued learning. Access to an exceptional network of artisans, makers, showrooms, and suppliers while continuing to build your own industry relationships. Domestic and international travel for project work, sourcing, installations, and site visits. A flexible work environment that balances collaboration, project needs, and individual flexibility.
ABOUT TWDG
Taylor Woodard Design Group is a boutique interior design studio built on the belief that the best homes are discovered, not assembled. We approach every project with curiosity, always looking beyond the obvious in search of the pieces, places, and stories that make a home feel deeply personal. Whether it's an antique found at a small market abroad, a local artisan's workbench, or an unexpected pairing of old and new, we believe the most meaningful spaces are created through thoughtful collecting, careful editing, and layers that evolve over time. Our work spans luxury residential, boutique hospitality, and destination projects, but what connects every project is a shared philosophy: beautiful homes should reflect the people who live in them, not the trends of the moment. We value craftsmanship over excess, personality over perfection, and believe the best ideas often come from asking one more question or taking one more turn down a road no one else noticed. We're intentionally building a studio of people who are endlessly curious, genuinely collaborative, and excited by every part of the creative process; from discovering an incredible vintage piece to solving a complex construction detail. We care deeply about thoughtful design and exceptional execution, but we also believe creating beautiful spaces should be joyful, inspiring, and a lot of fun. •
To Note:
Taylor Woodard Design Group is entering an exciting new chapter. While our website and public-facing brand are currently being refreshed, our focus has been where we believe it matters most- building exceptional projects, cultivating meaningful client relationships, and intentionally growing the studio. We're looking for someone who is excited by the opportunity to help shape what comes next.
